At TakaTaka Solutions, we collect your waste like every other waste collector, but, instead of taking it to a landfill, we take it to our own sites, where we sort the waste, and then recycle 95% either ourselves or through our local partners. This represents one of the highest recycling rates in the world.
As an Accounts Assistant - Receivables, you will play a critical role in managing the company's billing and collection cycles. Your primary focus will be ensuring that invoices are accurate, sent promptly, and followed up on to maintain healthy cash flow. You will also be responsible for maintaining precise financial records, handling customer inquiries regarding their accounts, and supporting the broader finance team during audits and month-end reporting.
Responsibilities
- Assist in preparing invoices and ensure invoices are shared with customers promptly after approval.
- Confirm invoice supporting documents are attached (delivery note/service sheet/customer confirmation).
- Support recording of incoming payments by compiling proof of payment and sharing with the accountant – receivables for posting/verification.
- Update customer account information (contacts, emails, addresses) as guided by the supervisor.
- Update receivables trackers daily/weekly (invoice register, collections follow-up list, promised pay dates, basic aging list) and ensure accuracy.
- Send customer statements and payment reminders using approved templates.
- Make follow-up calls/emails for overdue invoices based on an assigned list and record outcomes in the tracker.
- Handle routine finance customer complaints (missing invoice, request for statement, receipt confirmation) and escalate complex disputes to the supervisor.
- Maintain accurate filing (soft and hardcopy) for invoices, POPs, statements, and customer communications.
- Support basic reconciliations by preparing customer schedules, receipt lists, and follow-up lists.
- Coordinate with the rider for delivery/collection of cheques and documents, and maintain a simple cheque log.
- Ensure compliance with company processes, approvals, and documentation standards.
- Assist in preparing basic receivables summaries (overdue list, promised payments list).
- Track cheques to ensure they are collected, banked, and followed up until cleared; report exceptions.
- Assist during month-end by ensuring all invoices and POPs are filed and trackers are up to date.
- Support internal/external audits by retrieving requested documents and schedules as guided.
Requirements
- Diploma/Degree in Commerce/Finance, Business Management/Administration, or related field.
- Professional membership/qualification: CPA II and above or ACCA (or equivalent).
- 1–2 years work experience in Accounts Receivable/Collections or similar role.
- Experience in invoicing, billing, customer follow-ups, and basic reconciliations.
- Proficiency in MS Office applications (Excel, Word, PowerPoint).
- Proficiency in ERP/accounting system (e.g., QuickBooks or similar).
- Strong attention to detail and accuracy in financial record-keeping.
- Strong communication skills for customer engagement and internal coordination.
- Ability to prioritize tasks and meet deadlines.
- Problem-solving skills for resolving account discrepancies and payment issues.
- Strong filing discipline for reconciliation and audit readiness.
- High professional integrity, confidentiality, and organizational skills.
How to Apply
Interested and qualified candidates should apply through the TakaTaka Solutions application form on Google Forms: https://www.myjobmag.co.ke/apply-now/1219184
