The Team Coordinator supports the Director Program Delivery and the Senior Manager Program Delivery in ensuring effective planning, coordination, and execution of program activities across Living Goods Kenya.
The role serves as a central coordination and liaison point between Strategic Projects Managers (SPMs), Senior Managers, program teams, and cross-functional departments. It ensures alignment of workplans, efficient implementation of activities, strong performance tracking, and high-quality documentation and reporting across all implementation counties.
The position plays a critical role in driving operational efficiency, strengthening communication, supporting risk management, cross functional coordination to ensure timely delivery of program priorities, and successful implementation of activities.
Key Responsibilities
Program Coordination & Liaison
Serve as the primary coordination point between SPMs, Program Excellence Officers, and program teams
Ensure alignment of workplans across all implementation counties to enhance efficiency, innovation, and impact
Facilitate communication, follow-ups, and tracking of action points across teams
Act as the program liaison with MEL, Finance, Grants, Operations, and other departments
Planning & Execution Support
Support development and alignment of program workplans, timelines, and activity schedules
Track progress against deliverables and proactively flag risks, delays, and bottlenecks
Support identification, management, and escalation of operational risks affecting program delivery
Facilitate planning of staff travel, leave schedules, and team movements
Meetings & Program Reviews
Plan, schedule, and coordinate monthly, quarterly, and ad hoc program review meetings
Prepare and manage meeting agendas, materials, and logistics
Compile inputs, document discussions, and share minutes and action points with stakeholders
Support organization of workshops, seminars, and program events
Performance Tracking & Reporting
Maintain trackers for key deliverables, milestones, KPIs, and program activities
Consolidate updates from SPMs and Senior Managers into structured reports
Support preparation of internal and donor reports
Ensure timely, accurate, and consistent reporting across teams
Administrative & Operational Support
Coordinate logistics for field activities, meetings, and program engagements
Maintain organized records of onboarding materials, training decks, trackers, and proposals
Support budget tracking and monitoring of expenditure/disbursements for program activities
Ensure proper documentation, filing, and record-keeping
Coordinate interdepartmental dependencies
Handle escalation management
Knowledge Management & Standardization
Ensure program documentation and learning are captured and shared across implementation counties
Maintain centralized repositories for program tools, reports, and resources
Promote implementation of organizational policies, processes, and standards across counties
Support internal communication by sharing updates, briefs, and learning insights
Continuous Improvement
Identify coordination and operational inefficiencies and propose practical solutions
Support strengthening of program management systems, tools, and processes
Contribute to improving collaboration, accountability, and program delivery standards
Qualifications & Experience
Bachelor’s degree in public health, Business Administration, Project Management, or a related field
Minimum of 3–5 years’ experience in program coordination, project management, or operations
Experience working in multi-stakeholder or matrixed environments
Experience supporting donor-funded or development programs is an added advantage
Key Competencies
Strong planning, organizational, and time management skills
Excellent communication and interpersonal skills
Strong coordination and stakeholder management ability
High attention to detail and accuracy in tracking and reporting
Sound judgment and decision-making capability
Proactive, resourceful, and solutions-oriented
High level of integrity and ability to maintain confidentiality
Strong team player with ability to work across diverse teams
Demonstrated commitment to respect, equity, diversity, and inclusion
Adaptability in a fast-paced and dynamic environment
