Tristar Global Logistics is a 3PL and 4PL service provider offering comprehensive logistics support services ranging from Freight Forwarding, Customs Clearance, and Airport Handling to Warehousing. The primary objective of this role is to lead the end-to-end development of compliant, competitive, and commercially viable proposals. The Officer will act as the central coordinator between various companies, ensuring that all tender submissions are not only administratively compliant but also strategically priced and positioned to win. Furthermore, the role will support the management team in identifying market trends and developing concepts for future business opportunities.
Key Responsibilities
Tender & Proposal Management (RFP/RFQ)
Opportunity Identification: Systematically monitor procurement portals, newspapers, and client websites to identify tender opportunities aligned with the group's strategic objectives.
Bid/No-Bid Analysis: Lead the initial review of tender documents, presenting analysis regarding commercial viability and strategic fit to management.
End-to-End Coordination: Form and lead proposal teams, assigning tasks to technical experts across different companies and ensuring seamless collaboration.
Compliance Assurance: Scrutinize tender documents to extract administrative, technical, and financial requirements, maintaining a compliance matrix to mitigate disqualification risk.
Content Development: Draft, review, and edit high-quality technical proposals and executive summaries tailored to client needs.
Commercial Input: Collaborate with finance leads to review pricing strategies, ensuring proposals are competitive yet profitable.
Document Control & Submission: Manage document flow and oversee the final formatting, printing, binding, and timely submission of bids.
Strategic Development & Market Intelligence
Concept Note Development: Assist management in researching and drafting business concepts and strategies for future funding opportunities.
Economic & Market Analysis: Conduct research on macroeconomic trends and competitor activity within Kenya and the region.
Partner Mapping: Identify and establish relationships with potential sub-contractors, consultants, and joint venture partners.
Database & Knowledge Management
Proposal Library Maintenance: Establish and maintain a centralized digital repository for all standard proposal documents, CVs, and certifications.
Lessons Learned: Coordinate debrief sessions after bid submissions to document process improvements.
Template Development: Update standard boilerplate language and technical approaches to streamline future proposal development.
Qualifications and Experience
Education (Essential): Bachelor's degree in Economics.
Education (Desirable): A Master's degree in Economics, Finance, or an MBA is a strong advantage.
Certifications: Certification in project management or tender management (e.g., APS, CIPS) is a plus.
Experience: Minimum of 3-5 years of proven experience managing tenders, RFPs, or business proposals within a corporate or consulting environment in Nairobi.
Sector Knowledge: Familiarity with regulatory and procurement landscapes in sectors such as logistics, construction, ICT, or professional services.
Required Skills
Strong analytical thinking and commercial acumen regarding pricing and market trends.
Exceptional command of written and spoken English for persuasive technical writing.
Meticulous attention to detail for managing complex documentation.
Ability to work under intense pressure and consistently meet tight deadlines.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Key Performance Indicators (KPIs)
100% on-time submission rate of all assigned tenders.
Zero disqualifications due to non-compliance or administrative errors.
Measurable improvement in the ratio of proposals submitted versus contracts awarded.
Successful establishment of a centralized proposal database by the end of the probation period.
How to Apply
Interested candidates who meet the specifications above should submit the following documents to info@tristargl.com by 30 April 2026:
A detailed Curriculum Vitae highlighting relevant experience.
A one-page cover letter explaining why you are the ideal candidate, specifically addressing your experience with tenders and your economics background.
Copies of academic certificates and professional testimonials.
How to Apply
Interested candidates who meet the specifications should submit their application to info@tristargl.com by 30 April 2026. The application must include:
A detailed Curriculum Vitae.
A one-page cover letter addressing tender experience and economics background.
Copies of academic certificates and professional testimonials.
