Grounded is a women- and family-run business dedicated to creating healthy, sustainable homes through safer, eco-friendly products made in Kenya. We are seeking a highly organized and strategic Stock Controller to lead our inventory function. The successful candidate will own the inventory function end-to-end, setting operational standards, mentoring team members, and providing data-driven insights to senior leadership.
Leadership
- Own the inventory function end-to-end and set the standards the wider operations team follows.
- Mentor, coach, and provide functional guidance to team members.
- Act as the escalation point for all complex stock discrepancies that junior controllers cannot resolve.
- Translate inventory data into business-level insights and present findings directly to senior leadership.
Inventory Strategy & Optimization
- Design and maintain the company-wide inventory model, including reorder points and safety stock levels.
- Assist demand forecasting and stock planning in partnership with Sales and Production.
- Drive measurable improvements in inventory turnover and reduction of slow-moving and obsolete stock.
- Build contingency plans for supply chain disruptions, seasonal surges, and demand shocks.
System Governance & Data Integrity
- Serve as system owner for Zoho Inventory, ensuring 100% real-time accuracy across all receipts, transfers, adjustments, and disposals.
- Establish and enforce data entry standards across all stakeholder departments.
- Proactively identify system weaknesses or data gaps and drive corrective action.
Stock Control, Reconciliation and Audit Leadership
- Lead daily cycle counts, reviewing outputs from junior team members and escalating discrepancies appropriately.
- Issue and review the daily Stock Report; hold all departments accountable to accurate, timely data.
- Design and lead monthly wall-to-wall stocktakes, including scheduling, team allocation, and post-count reconciliation.
- Lead deep-dive root-cause analyses on all significant variances, producing written findings and implementing corrective actions.
Procurement & Cross-Functional Coordination
- Partner with Procurement to track inbound shipments, manage delivery discrepancies, and oversee the Return to Vendor (RTV) process.
- Act as the senior inventory voice in cross-functional meetings with Finance, Sales, and Production.
Compliance, SOP Ownership & Process Governance
- Own and maintain all inventory Standard Operating Procedures (SOPs), conducting regular reviews and updating as the business evolves.
- Enforce FIFO/FEFO principles, hazardous material handling protocols, and OHS standards across the warehouse.
- Lead and support internal and external audits related to inventory.
Financial Reporting & Business Intelligence
- Prepare and distribute the daily Inventory Report by 9:00 AM covering stock levels, movement, valuation, and slow-moving items.
- Produce monthly management reports on stock valuation, turnover rates, and aging inventory with actionable commentary.
- Support Finance in accurate COGS reporting and period-end inventory valuations.
Projects & Continuous Improvement
- Contribute to process improvements and system optimization.
- Help leverage use of data to drive continuous improvement in processes and outcomes.
- Participate in change management initiatives as the business evolves.
Requirements and Qualifications
- Bachelor’s Degree or Higher Diploma in Accounting, Finance, Supply Chain, or Business Administration (with a Finance focus).
- Professional certification (e.g., CPIM, CSCP) is required.
- 3 – 5 years experience in stock control, with at least 1 year involving process oversight.
- At least 2 years in a senior or process-oversight role.
- Advanced Zoho (or comparable ERP) and Microsoft Excel proficiency.
- Prior experience in FMCG, manufacturing, or high-volume stock environments is strongly preferred.
How to Apply
Interested and qualified candidates should go to Grounded on docs.google.com to apply.
