Senior Finance HR and Admin Officer

Kobby Technologies Limited, an Oracle Partner specializing in IT solutions, services, and products, is seeking a Senior Finance HR and Admin Officer. This comprehensive role involves overseeing the organization's financial health, human resources administration, and general office management. The successful candidate will manage end-to-end finance functions, ensure statutory compliance, and support administrative logistics to maintain high operational standards.

Key Responsibilities

Financial Reporting & General Ledger Management

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management accounts in line with IFRS standards.
• Oversee general ledger integrity, review journal entries, and ensure all accounting records are complete, accurate, and audit-ready.
• Manage month-end and year-end closure processes, including accruals, prepayments, deferred income, and revenue recognition.
• Conduct monthly bank, M-Pesa, petty cash, customer, and supplier reconciliations and resolve items within defined timelines.
• Prepare variance analysis reports and management dashboards to support leadership decision-making.
• Maintain and optimize ERP system (Microsoft Dynamics NAV) workflows to enhance reporting accuracy.

Budgeting, Cash Flow & Project Financial Management

• Lead the annual budgeting process; monitor departmental and project budgets against actual expenditure.
• Prepare weekly cash flow forecasts and daily cash position reports to support liquidity planning.
• Maintain AR/AP project and contract tracking tools for real-time visibility of outstanding balances and milestone billing.
• Monitor Days Sales Outstanding (DSO) and manage collections to reduce aging receivables.
• Participate in cross-functional financial check-ins with project managers to align budget allocations.

Taxation & Statutory Compliance

• Prepare and file all statutory returns (VAT, PAYE, NSSF, SHIF, WHT, Housing Levy, NITA, HELB) on time in line with KRA and regulatory timelines.
• Maintain a structured compliance calendar to ensure zero statutory penalties.
• Reconcile VAT compliance files and upload final CSV templates via iTax.
• Support corporate income tax processes by preparing working papers for external tax consultants.
• Coordinate KRA audits and other regulatory engagements.

Audit Coordination & Internal Controls

• Coordinate internal and external audit processes and provide timely responses to audit queries.
• Design, document, and implement finance and administration SOPs to strengthen internal controls.
• Monitor financial risks and propose mitigation strategies.
• Supervise and mentor junior finance staff.

Human Resources Administration

• Process end-to-end monthly payroll, ensuring accurate computation of salaries and deductions in compliance with Kenyan labour regulations.
• Maintain confidential employee records including contracts, leave trackers, and personnel documentation.
• Support recruitment administration (interview coordination, onboarding/offboarding documentation).
• Track leave balances and staff advances through ERP workflows.

Administration & Procurement

• Maintain contracts register for client contracts and vendor agreements.
• Verify procurement documentation (LPOs, invoices, delivery notes) and prepare payment vouchers.
• Coordinate office supplies, maintenance, and administrative logistics for training and travel.
• Maintain the fixed assets register and support periodic verification.

Requirements and Qualifications

• Bachelor’s degree in Commerce (Finance), Accounting, Business Administration, or a related field.
• Certified Public Accountant (CPA) Qualification.
• Minimum 3–5 years of progressive experience in finance and administration.
• Demonstrated experience managing end-to-end finance functions (reporting, ledger management, payroll, and compliance).
• Proven track record in implementing finance SOPs and internal controls.
• Experience coordinating internal, external, and KRA audits.
• Proficiency in Microsoft Dynamics NAV is an added advantage.
• High level of professional integrity and confidentiality.

How to Apply

Interested candidates should send their updated CV to hr@kobby.co.ke by the deadline of 31st May 2026.