Risk, Governance and Compliance Intern

The Risk, Governance and Compliance Intern will work closely with the finance and programme teams to ensure efficient support is given to external audit teams with the aim of minimizing any issues arising from external audits. In addition, he/she will promote and instill a culture of compliance throughout SC Kenya programme and its partners. Under the direction of the Internal Controls and Compliance Coordinator, he/she will support in overseeing adherence to internal policies and procedures and donor compliance regulations, ensuring that any non-conformities are documented, investigated, and resolved.

Key Areas of Accountability

External Audit Support

• Under supervision of the Line Manager, support on project audits in liaison with Awards, Finance staff and the relevant project managers ensuring donor compliance.
• Support with coordinating the entire process of external audits and, if need be, accompany the auditors to field offices.
• Identify documents required by the auditor.
• Share the audit timelines and requirements with the area offices.
• Liaise with programmes and departments in providing management comments to issues raised by the auditors.
• Clarify and share questioned transactions from auditors for cross-department responses.
• Support in coordinating entry and exit meetings with the auditors.
• Handle archiving and document retrieval.
• Track and communicate audit findings and recommendations to the Line Manager for sharing with SMT on a quarterly basis and follow up with relevant departments to ensure corrective actions are taken.
• Visit field offices and review internal processes (financial and non-financial) according to Save the Children regulations.
• Document audit findings and report to the line manager.
• Review award files, reports, and documents prior to any in-country donor audit, making sure that everything is present and that all main compliance points have been tested.

Donor Compliance

• Summarize regulations and requirements for all Save the Children Kenya programme donors and all other major institutional donors and circulate to relevant staff.
• Support in training budget holders, other departments, staff, and partners in the relevant donor regulations, and promote awareness of the importance of adherence to all guidelines.
• Take part in new award start-up meetings to ensure that budget holders understand donor compliance regulations.
• Ensure Save the Children Kenya programme is complying with all applicable reporting requirements and regulations.

Partnership Compliance

• Visit field offices and partners to review source documents and processes according to donor guidelines.
• Document findings and report to budget holders and Line Manager.

Internal Systems Compliance

• Support in updating the operations teams, finance, and partners with changes in donor regulations.
• Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular secure storage.

Fraud and Investigation

• Support in fraud investigation cases that may arise under the supervision of the Line Manager.