Registry Clerk

Key Duties and Responsibilities

• Provide information on admission requirements, procedures, eligibility criteria, and program offerings.
• Guide prospective students in completing admission and enrollment application forms.
• Verify and review applications and supporting documents to ensure compliance with institutional requirements.
• Respond to inquiries through phone calls, emails, and walk-in consultations regarding admissions and academic programs.
• Assist applicants in processing scholarship, bursary, and financial aid documentation.
• Maintain, update, and manage trainee databases and personal records throughout enrollment and study periods.
• Compile and maintain statistical reports and enrollment data to support decision-making and information retrieval.
• Maintain an effective filing and records tracking system to ensure timely retrieval of documents.
• Retrieve, photocopy, and distribute authorized information and documents upon request.
• Monitor and track the movement of files and documents to ensure accountability and prompt return of borrowed records.
• Support data entry activities by accurately capturing, updating, and validating student and institutional information in relevant systems.

Requirements and Qualifications

• A Diploma in Information Technology from a recognized institution or examining body.
• Must have at least 3 years' experience in a reputable institution.
• Proficiency in computer application where applicable.
• Be above 25 years of age.