The Regional Finance and Grants Specialist is crucial for maintaining the fiscal health and grants compliance of regional programs. This role involves leading financial strategy, ensuring strict adherence to donor rules and internal policies, and building financial capacity across the organization and its partners.
Key Duties and Responsibilities
Financial Management & Compliance (25%)
- Lead budgeting, forecasting, and financial analysis to ensure fiscal health.
- Monitor spending against budgets, flagging variances and recommending corrective actions.
- Ensure compliance with GAAP, internal controls, HFHI policies, and donor rules.
- Develop and implement project risk management and mitigation strategies.
- Review and approve invoices, travel claims, and procurement requests for accuracy and compliance.
- Support audits through timely preparation, documentation, and follow-up on findings.
Grants & Contract Administration (25%)
- Support proposal development teams with compliance input and cost/price reviews.
- Negotiate, review, and manage donor agreements, amendments, and budget realignments.
- Oversee the full subaward lifecycle: pre-award assessments, drafting, monitoring, modifications, and close-out.
- Ensure timely donor reporting and manage approvals for budget revisions, extensions, and waivers.
- Maintain complete, accurate, and audit-ready grant and contract files.
Capacity Building & Partner Support (25%)
- Train and orient subrecipients on donor requirements, HFHI policies, and reporting standards.
- Build internal staff capacity in grants and compliance management.
- Standardize award and subaward procedures and disseminate best practices.
- Mentor staff to strengthen budget monitoring, ownership, and accountability.
Strategic Financial Advisory & Analysis (15%)
- Conduct financial modeling, scenario analysis, and business case reviews.
- Recommend policies and process improvements to enhance compliance and efficiency.
- Analyze financial trends and performance data to advise on risks and opportunities.
- Contribute to strategic planning by aligning financial management with program goals.
- Represent finance in cross-functional meetings to ensure programmatic and financial objectives are integrated.
Stakeholder Engagement & Relationship Management (10%)
- Serve as liaison between HFHI, donors, subrecipients, and internal teams on financial/grants matters.
- Communicate grant expectations, compliance updates, and policy changes clearly to stakeholders.
- Build and maintain strong professional relationships with donors, auditors, partners, and internal staff.
- Foster collaboration across finance, program, and operations teams to achieve grant and project objectives.
- Promote accountability, transparency, and trust through timely communication and reliable support.
Minimum Requirements
- Bachelor’s in finance/accounting (or equivalent), related degree or equivalent work experience at appropriate level.
- 8+ years in finance, grants, or operational management, preferably in donor-funded programs.
- Proficient knowledge of Generally Accepted Accounting Principles (GAAP) and Internal Control Fundamental.
- Creativity and innovativeness in work practices and process to enhance and improve efficiency.
- Excellent oral and written communication skills.
- Advanced analytical, quantitative, and problem-solving skills.
- Excellent communication and stakeholder management abilities.
- Ability to work independently and influence strategic objectives.
- Strong critical thinking and problem-solving skills.
- Experience with ERP systems (WORKDAY preferred).
- Experience managing UN-Habitat grants.
- Knowledge of Adaptation Fund policies, procedures, and reporting requirements.
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