QSSK- Human Resources Assistant

Job Purpose

The Human Resources Assistant will provide administrative support to the HR department and assist in the implementation of HR processes and programs. The role is ideal for a recent graduate or early-career professional looking to build experience in recruitment, employee records management, onboarding, training coordination, and general HR administration.

Key Responsibilities

Employee Onboarding & Records

• Support the onboarding process for new hires.
• Prepare employee files and maintain accurate HR records.
• Update employee information in HR systems and databases.
• Ensure all personnel documents are properly filed and maintained.

HR Administration

• Assist employees with routine HR inquiries and requests.
• Prepare HR letters, reports, and other administrative documents.
• Track employees’ leave records and attendance information.
• Support the preparation and organization of HR meetings and activities.

Learning & Development

• Coordinate training schedules and attendance records.
• Assist in organizing employee engagement and wellness initiatives.
• Maintain training databases and records.

Compliance & Policy Administration

• Ensure employee records comply with company policies and statutory requirements.
• Support HR audits and documentation reviews.
• Assist in communicating HR policies and procedures to employees.

Payroll Support

• Collect and compile monthly payroll input information.
• Liaise with employees regarding payroll-related documentation.

Qualification and Experience

Education

• Bachelor’s degree in human resource management, Business Administration, Commerce, Psychology, Social Sciences, or a related field.
• CHRP (Certified Human Resource Professional) qualification in progress is an added advantage.
• Membership or student membership with the Institute of Human Resource Management (IHRM), Kenya, is an added advantage.

Experience

• At least 1–2 years of relevant experience in HR, administration, internships, industrial attachment, or office support roles.
• Prior exposure to HR processes through internship or attachment will be an added advantage.

Required Skills and Competencies

Technical Skills

• Basic knowledge of HR practices and employment regulations.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong administrative and record-keeping skills.
• Ability to prepare simple reports and maintain databases.

Personal Attributes

• High level of integrity and confidentiality.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to learn.
• Ability to work effectively in a team environment.
• Good time management and multitasking skills.