The Associate Human Resource Business Partner (HRBP) focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder acts as a consultant and advisor to operational leaders on all people-related matters within their allocated cluster/region. Additionally, the job holder is responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement.
Key Responsibilities
Talent Acquisition
- Participate in sourcing candidates, interview scheduling and running interviews with hiring managers.
- Prepare interview guides to be shared with the panels in good time before the interviews.
- Maintain detailed and accurate records of candidate progress throughout the recruitment process to support transparency and compliance.
- Liaise with the Talent Acquisition Manager in managing relationships with the counties in an effort to identify suitable candidates.
- Conduct pre-employment checks, such as reference verification and background screening.
- Ensure recruitment activities adhere to company policies and relevant employment laws.
Contracting
- Draft and issue offers and employment contracts after approval by the Manager, HRBP.
- Confirm all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is submitted at the point of onboarding and ensure 100% compliance.
- Maintain up-to-date records of contracts and ensure timely renewals or terminations.
Onboarding
- Participate in creating onboarding schedules in liaison with the onboarding team.
- Conduct onboarding training on company policies and regulations.
- Lead onboarding sessions across the kitchens ensuring critical information is shared on time.
- Conduct regular check-ins with the new team members in an effort to continue improving team engagement and experience.
Offboarding
- Follow established procedures for contract completion and staff termination to maintain compliance and ensure proper offboarding.
- Plan and facilitate staff offboarding coordinating with People and Culture, Finance & IT.
Payroll Management
- Prepare timely payroll inputs using the assigned format ensuring 100% accuracy.
- Handle payroll queries emanating from the staff and escalate in case of challenges.
- Conduct sensitization of payslip statutory to all new staff - SHIF, NSSF, AHL, PAYE etc.
Time and Attendance
- Share attendance reports on a daily basis and escalate issues in a timely manner when needed.
Health and Safety
- Coordinate annual OSH audits in liaison with the Health and Safety Manager and close all findings gaps identified within the region.
- Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures.
- Coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage).
- Document and track all workplace incidents, near misses, and hazards and coordinate root cause analysis with the health and safety team.
Employee Relations
- Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process.
- Handle all employee grievances emanating from the staff in accordance with grievance management process.
Employee Engagement and Communication
- Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies.
- Ensure clear and effective HR communication, managing employee engagement campaigns.
- Coordinate townhalls discussions, one on one sessions etc to identify engagement levels, gather feedback and action points.
Leave Utilization
- Keep track of leave utilization and advise operations and HR leadership on leave liability while taking relevant action.
- Create bi annual leave schedules with team leads and escalate concerns to HRBP in a timely manner.
- Generate monthly leave utilization reports and highlight utilization trends across the leave types utilization.
Performance Management
- Liaise with line managers to set up team key performance indicators in a timely manner.
- Conduct regular trainings on performance management to the field staff.
- Track the appraisal process timeliness and communicate team 360 degree feedback expectations.
- Guide conversations on the PIP process with oversight from the HRPB and ensuring proper record keeping.
Learning and Development
- Liaise with supervisors to identify team training needs.
- Facilitate training sessions for allocated region in liaison with Learning and Development Manager.
- Participate in the training needs assessment across the assigned regions and co-create learning plans & schedules with the Learning and Development Manager.
Reporting
- Submit timely weekly field visit people and culture reports in the prescribed format.
- Prepare and deliver ad hoc HR reports as required.
- Generate and share route planning reports to support operational efficiency.
- Compile and present comprehensive monthly HR reports to inform decision-making.
Qualifications and Educational Requirements
- Bachelors Degree in Human Resources, Psychology, Business or any other related field.
- Member of IHRM or a relevant professional body.
- At least 3-5 years practical experience as a human resource generalist.
- Vast experience in HR operations & employee relations.
- Proven expertise in aligning HR strategies with business objectives.
- Working knowledge of the Kenyan labour laws.
- IT savvy with prior experience working with HR Software.
- Good team player with an ability to work in a diverse environment and across departments.
- Passionate commitment to F4E’s vision and values.
- Collaborative mindset, a can-do attitude and the ability to work across departments effectively.
- Strong analytical, written, and leadership skills with a focus on meeting deadlines.
- Good organizational and administrative skills with an ability to prioritize.
- Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
- Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives.
- Strategic thinker with keen attention to detail and a strong ability to execute strategy.
