The Project Management Support Senior Officer will conduct substantive analysis, judging the validity of conclusions, and synthesizing proposals to meet demands related to project planning, reporting, and knowledge management within the VCEP project.
Key Responsibilities
Planning
Create detailed project baselines, work breakdown structures (WBS), and milestones using Google Sheets and specialized software (MS Project).
Track project milestones, outputs and deliverables, and alert management to delays or risks.
Create high level plans and milestone reports as required by management.
Reporting and Coordination
Develop and maintain calculation sheets using Google Sheets to facilitate data analysis and reporting on verified claims and expenditures. These sheets will be used to track key metrics, identify trends, and generate reports for management review.
Support the development and review of operational reports, financial reports, forecasts, and project presentations.
Provide inputs for project reporting to the Deputy Project Manager for quality review before submission to the Senior Project Manager.
Review and quality assure project reports and deliverables prior to submission, ensuring accuracy, completeness, and compliance with UNOPS standards.
Knowledge Management and Record Keeping
Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
Ensure all business processes are backed up by required supporting documents and maintain an effective records system.
Support the planning and coordination activities, and follow up on the progress and quality of the products provided by the team members.
Support the Senior Project Manager and other Output Team Leads in order to ensure that the overall verification process is running smoothly.
Perform any other task assigned by the Project Management Support Specialist.
Requirements and Qualifications
Education
Required: Advanced University degree (Master's Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 2 years of relevant experience.
Alternative: First-level university degree (Bachelor’s Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 4 years of relevant experience.
Experience
Required: Professional experience in providing administrative and project operational support in areas such as planning and reporting, procurement, contract management, or asset management (2 years with Master's, 4 years with Bachelor's).
Required: Proven skills in contract administration and/or project management.
Desired: Experience in planning, creating project schedules and reports.
Desired: Knowledge of UNOPS/UN rules and regulations.
Desired: Experience within the international development and/or humanitarian sector.
