Programme Assistant, G-5, FT

Key Responsibilities

• Administrative and office support: Assist with correspondence, presentations, research, meeting scheduling, calendar management, minute taking, records management, office supplies and equipment, and general office administration.
• Travel and event coordination: Coordinate travel arrangements, including travel authorizations, itineraries, visas, security and medical clearances, accommodation and transportation, and provide logistical support for meetings, conferences, capacity development activities and official visits.
• Consultancy and contract administration: Facilitate consultant, vendor and partner contracting processes, prepare and process documentation, upload TORs in VISION, and support consultancy assessments in coordination with operations colleagues.
• Financial and budget support: Process invoices, maintain financial records, monitor commitments and expenditures, and support Annual Work Plan (AWP) budget preparation and monitoring.
• Programme support: Maintain programme records and monitoring documents, process programme transactions in VISION, ensure programme coding aligns with AWPs, support programme implementation and financial monitoring, and maintain records for the Polio Eradication Programme workstreams.
• Cross-functional support: Provide administrative and operational support across programme workstreams and undertake additional tasks to ensure efficient team operations.

Qualifications and Requirements

• Education: Completion of secondary education is required.
• Work Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Core Skills & Desirables

• Demonstrated skills in project management, collaboration, problem solving, and digital dexterity.
• Good knowledge of IT tools including Microsoft Word, Excel, PowerPoint, ERP (VISION) and SharePoint is required.
• Language Requirements: Knowledge of English language at a Proficient/Fluent level is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is desirable.
• Supplemental technical or university courses related to the work of the organization are an asset.
• Experience in facilitating the processing of contracts for consultants, vendors and external partners.
• Experience in arranging travel using online booking tools.
• Excellent understanding of contractual regulations and processes in UNICEF or the UN system.
• Experience providing administrative and operational support in a fast-paced, multi-team environment.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.