Administrative Assistant

Key Responsibilities

• Provide administrative support to management, consultants, and other departments.
• Receive visitors, answer telephone calls, and respond to general inquiries professionally.
• Manage incoming and outgoing correspondence, including emails, letters, and courier services.
• Schedule meetings, appointments, and conference room bookings.
• Prepare, format, and proofread reports, presentations, proposals, and other business documents.
• Maintain organized physical and electronic filing systems.
• Coordinate office supplies and monitor inventory levels.
• Assist with procurement requests and liaise with vendors for office-related purchases.
• Support travel arrangements, accommodation bookings, and meeting logistics.
• Record meeting minutes and follow up on action items where required.
• Maintain confidential company and client records with a high level of discretion.
• Assist in organizing company events, workshops, and training sessions.
• Support finance and HR teams with administrative documentation as needed.
• Ensure the office environment remains organized, professional, and well-maintained.
• Perform any other administrative duties assigned by management.

Requirements

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Administration, Secretarial Studies, Public Administration, or a related field.
• Certification in Office Administration, Secretarial Studies, or Business Administration will be an added advantage.

Experience

• Minimum of 3–5 years of experience in an administrative support role.
• Experience in Construction, Architecture, Urban Design, or related sectors is highly desirable.
• Proven experience managing office documentation and providing administrative support to multiple stakeholders.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and customer service orientation.
• Strong attention to detail and accuracy.
• Excellent time management skills with the ability to prioritize competing tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prepare professional business correspondence and reports.
• Strong interpersonal skills with the ability to work effectively across teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Basic knowledge of office administration procedures and records management.

Personal Attributes

• Professional and well-presented.
• Friendly, approachable, and service-oriented.
• Reliable and dependable.
• Proactive with a positive attitude.
• Highly organized and detail-oriented.
• Able to work independently while contributing effectively to a team.
• Adaptable and capable of working in a fast-paced consulting environment.