Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The Programme Assistant will provide high-level administrative, logistical, and operational support to the Programme Management and Coordination Unit (PMCU). The role is essential for ensuring efficient office management, facilitating communication among diverse stakeholders, and supporting the implementation of programme activities in strict compliance with Government of Kenya (GoK) and International Fund for Agricultural Development (IFAD) requirements.
Key Responsibilities
Administrative and Office Management: Organize and support programme meetings, workshops, trainings, and field visits. This involves preparing agendas, participant lists, attendance registers, and minutes. Maintain a comprehensive filing system for physical and electronic documents.
Logistics and Coordination: Manage travel arrangements including transport, accommodation, and documentation for staff and consultants. Ensure timely logistical delivery for field activities.
Procurement Support: Prepare documentation such as requisitions, requests for quotations, and delivery notes. Track deliveries and maintain asset records according to IFAD and GoK guidelines.
Reporting and Documentation: Assist in the compilation of programme reports, presentations, and briefing notes for management and supervision missions. Maintain up-to-date stakeholder contact databases.
Monitoring and Evaluation (M&E): Support data collection and basic data management for M&E purposes. Organize field evidence and activity reports to support audits.
Stakeholder Engagement: Act as a liaison between field offices, implementing partners, and county governments to facilitate communication flow.
Field Support: Support community engagement and mobilization activities in collaboration with technical teams.
Requirements and Qualifications
Education: Minimum of a Diploma in Business Administration, Project Management, Development Studies, or a related field from a recognized institution.
Experience: At least five (5) years of professional experience in administrative or programme support roles.
Preference: Experience within GoK/donor-funded projects (e.g., IFAD) is highly desirable.
Sector Knowledge: Experience in natural resource management or rural development is an added advantage.
Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and basic data entry tools.
Soft Skills: Strong multitasking, time management, and verbal/written communication abilities.
How to Apply
Interested and qualified candidates should apply online via the National Employment Authority Integrated Management System (NEAIMS) at neaims.go.ke.
