Community Services and DevelopmentFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
Reporting to the Program Manager, the Program Officer will work closely in support of program implementation. This role provides overall support to the Program Manager in managing all activities, compliance, and consortium/stakeholder communications. Key areas of focus include tracking work plans, producing quality progress reports, implementing Hivos activities, managing filing and documentation, providing programmatic support to partners, and maintaining a GESI (Gender Equality and Social Inclusion) tracking plan.
Key Responsibilities
Program Implementation
Contribute to the planning and implementation of the Hivos plan of work, including supporting lobby, advocacy, and policy-influencing efforts at both national and county levels.
Support internal and external communications, including the publication of articles and blog posts, commissioning relevant communications products, and guiding the overall communications strategy with support from the communications officer.
Support events logistics, campaign planning, and routine tracking of related budgets and expenditures.
Grant Making
Support SWITCH Kenya Green grant management efforts by maintaining relationships with the program’s partners, including routine check-ins and timely follow-up on deliverables.
Communicate deadlines, updates, and other relevant information to the SWITCH Kenya Green partners.
Support the disbursement of funds through timely, quality, conclusive, and well-documented paperwork.
Support partners in implementation efforts when requested.
Support Monitoring, Evaluation, and Learning (MEL) processes, including data consolidation, quality checks, and documentation of learnings.
Filing & Archiving
Maintain organized, up-to-date digital program files in line with Hivos document management standards.
Ensure all partner documentation (Contracts, Amendments, Reports, MEL tools, disbursements records) is accurately filed and accessible for internal and donor audits.
Track, label, and archive incoming and outgoing correspondences, ensuring version control is consistently applied.
Support the Program Manager and the Finance Officer in preparing documentation for audits, evaluations, and internal/external compliance checks.
Ensure all relevant documents are updated on shared drives and accessible to authorized team members.
Requirements
Academic Qualifications: Bachelor’s degree in social sciences, development studies, public policy, environmental studies, project management, or a related field. A Master's degree in a relevant field is an added advantage. Additional certification in project management, MEL, or grant management is desirable.
Experience: Minimum of four (4) to five (5) years of experience in program management, project coordination, or a related role, preferably within an NGO or development context.
Knowledge: Working knowledge of green/circular economy and MSME ecosystems.
Technical Skills: Good command of MS Office and basic project/MEL tools and systems. Ability to track budgets, deadlines, and deliverables.
Soft Skills: Strong project coordination, multitasking, writing, documentation, and communication skills. Analytical and problem-solving abilities.
Citizenship: This is a Kenya-based program; priority will be extended to Kenyan candidates.
How to Apply
Interested and qualified candidates should apply online by visiting the Hivos application portal at https://www.myjobmag.co.ke/apply-now/1181242. The application deadline is March 31, 2026.
How to Apply
Interested and qualified candidates should visit the application page on the Hivos portal via MyJobMag at https://www.myjobmag.co.ke/apply-now/1181242 to submit their application. The deadline for applications is March 31, 2026.
