Role Overview
Hivos is an international organisation that seeks new solutions to persistent global issues. Reporting to the Program Manager, the Program Officer will support the implementation of the SWITCH Kenya Green program in Kiambu. This role overall supports the Program Manager in managing all activities, compliance, and consortium/stakeholder communications, tracking work plans, and ensuring quality progress reports. Key focus areas include filing and documentation, partners programmatic support, and maintaining a Gender Equality and Social Inclusion (GESI) tracking plan.
Responsibilities
Program Implementation
- Contribute to the planning and implementation of the Hivos plan of work, including supporting lobby, advocacy, and policy-influencing efforts at national and county levels.
- Support internal and external communications, including publication of articles, blog posts, and commissioning relevant communications products.
- Support event logistics, campaign planning, and routine tracking of budgets and expenditures.
Grant Making
- Support SWITCH Kenya Green grant management efforts by maintaining relationships with program partners, including routine check-ins and follow-up on deliverables.
- Communicate deadlines, updates, and other relevant information to partners.
- Support the disbursement of funds through timely, quality, and well-documented paperwork.
- Support Monitoring, Evaluation, and Learning (MEL) processes, including data consolidation and quality checks.
Filing & Archiving
- Maintain organized, up-to-date digital program files in line with Hivos document management standards.
- Ensure all partner documentation (contracts, reports, MEL tools, disbursements) is filed correctly for audits.
- Track and archive incoming/outgoing correspondences with version control.
- Support the preparation of documentation for audits, evaluations, and compliance checks.
Requirements
- Bachelors’ degree in social sciences, development studies, public policy, environmental studies, project management, or a related field (Masters degree is an added advantage).
- Minimum of 4 to 5 years of experience in program management or project coordination, preferably within an NGO context.
- Working knowledge of green/circular economy frameworks and MSME ecosystems.
- Additional certification in project management, MEL, or grant management is desirable.
- Strong project coordination, multitasking, writing, and communication skills.
- Proficiency in MS Office and basic MEL tools.
- Ability to track budgets, deadlines, and deliverables.
- Committed to gender equity, inclusion, and sustainability.
- Priority will be extended to Kenyan candidates.
How to Apply
Interested and qualified candidates should apply via the Hivos portal. Access the application link here: https://www.myjobmag.co.ke/apply-now/1181239. The deadline for application is March 31, 2026.
