Kisumu Specialists Hospital is seeking a qualified and experienced Pharmacy In Charge to oversee the operational, clinical, and administrative functions of the pharmacy department. The Pharmacy In Charge reports directly to the Medical Director or any office undertaking the duties of the Medical Director. Additionally, the role reports to respective hospital committee chairs on matters within their jurisdiction.
Duties and Responsibilities
Supervision of Staff: Supervise and manage all pharmacy staff, including pharmacists, pharmaceutical technologists, technicians, interns, attachees, clerks, and support personnel.
Regulatory Compliance: Ensure compliance with all regulatory bodies relating to pharmacy practice, procurement, storage, dispensing, and disposal of commodities.
Dispensing: Oversee dispensing processes for all pharmaceutical and non-pharmaceutical commodities to ensure accuracy, efficiency, and patient safety.
Inventory Management: Manage pharmacy inventory, ensuring proper storage, stock levels, reorder levels, and compliance with stock management policies expected of a private medical facility.
Commodity Expiry: Ensure maintenance and adherence by all pharmacy personnel to policies ensuring commodities are monitored and maintained against expiry.
Risk Management: Implement and continuously improve risk management policies to indemnify the hospital against losses from commodity destruction, decay, pilferage, or other losses.
Policy Development: Develop and implement operational policies and procedures for pharmacy operations.
Consultations: Provide clinical consultations and advice to patients and healthcare providers regarding commodity safety, availability, and efficacy.
Complaint Resolution: Handle and resolve customer and cross-departmental complaints in a professional manner.
Duty Management: Allocate and manage duty rotas, shift rotas, leave, and locum duties.
Audits and Surveys: Conduct regular departmental audits and client satisfaction surveys.
Record Keeping: Maintain proper records of all transactions (procurement, storage, sales, and disposal).
Coordination: Coordinate with healthcare cadres to optimize patient care plans.
Professional Development: Mentor staff and promote continuous professional development.
M&E and Data Analysis: Monitor department performance metrics and financial health, analyze trends, and report regularly to the Executive Team.
Community Outreach: Participate in community outreach and educational programs.
Disposal: Advise on and ensure proper handling and disposal of hazardous materials.
Custodial & Signatory Duties
Custodial: Act as custodian of all stock/inventory management records, LPOs, LSOs, delivery notes, adverse reports, and departmental policy guidelines.
Signatory: Sign delivery notes for commodities, adverse drug reaction reports, and departmental policies.
Requirements
Education: Diploma in Pharmaceutical Technology. A Bachelor’s degree in Pharmacy is an added advantage. Certification in commodity management and inventory desired.
Experience: 3 to 10+ years of progressive management experience within a healthcare setting. Experience in a private Level 4 Hospital with an automated Hospital Management System or ERP is mandatory.
Core Skills: Strong analytical thinking, proficiency in commodity management, excellent client and cross-departmental communication, and proficiency in data analysis and reporting.
How to Apply
Interested candidates should email their applications to boardchair@kishospital.co.ke and copy ceo@kishospital.co.ke.
How to Apply
Applications should be emailed to: boardchair@kishospital.co.ke and copied to ceo@kishospital.co.ke.
