Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
The National Employment Authority (NEA) is seeking a dedicated Office Assistant to provide comprehensive administrative and clerical support. The role is vital in maintaining a professional, efficient, and welcoming office environment for both staff and visitors.
Key Responsibilities
Office Cleanliness and Facilities Management: Ensure cleanliness and tidiness of office premises, including workspaces, meeting rooms, and common areas. Assist in maintaining a clean, safe, and orderly working environment at all times.
Office Supplies and Equipment Support: Monitor and manage office supplies and consumables, notifying the supervisor when replenishment is required. Maintain basic office equipment and promptly report any malfunctions or service needs.
Hospitality and Meeting Support: Prepare and serve tea/coffee for staff and visitors as needed. Assist in setting up meeting rooms, training venues, and workshop spaces.
Mail, Courier, and Errand Services: Handle incoming and outgoing mail, packages, and courier services. Run office errands, including delivery and collection of documents and supplies.
Document Handling and Clerical Support: Photocopy, scan, and file documents as requested by project staff. Assist in basic data entry tasks under supervision.
Front Desk and Communication Support: Receive and direct visitors courteously and professionally. Answer and route phone calls to appropriate staff.
Visitor Management and Security Support: Maintain a visitor log book and ensure accurate records of office access. Support adherence to office access and basic security procedures.
Requirements and Qualifications
Academic Qualifications: A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+ or equivalent.
Certification: A Certificate in Office Administration, Secretarial Studies, or a related field is an added advantage.
Professional Experience: At least 5 years of experience in an office support role, preferably within development or institutional settings. Experience in similar roles within donor-funded projects is preferred.
Skills: Basic computer literacy (MS Word and email), excellent communication, and interpersonal skills.
Attributes: Ability to follow instructions with minimal supervision; punctual, reliable, and courteous; professional appearance and conduct.
How to Apply
Interested and qualified candidates should apply online through the National Employment Authority Integrated Management System (NEAIMS) portal at neaims.go.ke. Follow the application process as directed on the site.
How to Apply
Interested and qualified candidates should visit the National Employment Authority Integrated Management System (NEAIMS) portal at neaims.go.ke to submit their applications. Ensure you complete the registration and application process on the portal before the deadline.
