Transport and LogisticsFull-TimeMid-level(3-5 yrs)
Job Description
Adept Systems, established in 1994, is a Kenyan management consultancy firm. The Logistics Officer is responsible for executing daily logistics plans to support production schedules, sales orders, and distribution requirements. This role involves coordinating inbound and outbound transportation, monitoring fleet performance, and overseeing weighbridge and yard operations to ensure efficient material flow and timely delivery of goods.
Key Responsibilities
Logistics Operations Coordination
Execute daily logistics plans to support production schedules, sales orders, and distribution requirements.
Coordinate inbound and outbound transportation activities, ensuring timely movement of raw materials and finished goods.
Monitor truck turnaround times (TAT) and flag delays or bottlenecks to the Logistics Manager for resolution.
Liaise with transporters and drivers to confirm delivery schedules, loading times, and route adherence.
Transportation Support & Fleet Monitoring
Support the scheduling and allocation of vehicles for inbound deliveries and outbound customer dispatch.
Monitor driver compliance with company safety policies, transport regulations, and route plans.
Record and report vehicle utilization, trip data, fuel usage, and mileage for review by the Logistics Manager.
Follow up with third-party logistics (3PL) service providers to ensure timely collection and delivery of goods.
Flag vehicle breakdowns, delays, or non-conformances and coordinate timely resolution.
Weighbridge Operations
Monitor weighbridge operations to ensure accurate weighing of all incoming and outgoing trucks.
Enforce adherence to weighbridge SOPs and report any anomalies, discrepancies, or suspected misreporting.
Prepare and verify daily weighbridge reports, cross-checking truck weights against loading and delivery documentation.
Report calibration or equipment faults to the appropriate team and follow up to ensure timely maintenance.
Traffic Marshalling & Yard Management
Coordinate the flow of trucks within the plant facility to minimise congestion and improve turnaround time.
Guide the safe movement of trucks from gate checkpoints to designated loading, unloading, and staging zones.
Support traffic marshals in enforcing site safety rules and directing vehicle movements in compliance with yard procedures.
Report yard safety concerns, near-misses, or non-compliances to the Logistics Manager.
Warehouse & Yard Coordination
Coordinate with warehouse and stores teams to ensure timely loading and unloading of trucks.
Monitor truck staging areas and parking bays to maintain orderly yard operations.
Ensure the yard is maintained in line with safety, security, and housekeeping standards at all times.
Order Processing & Dispatch
Process and verify customer orders, ensuring accuracy of quantities, product specifications, and destination details.
Confirm dispatch documentation including delivery notes, loading sheets, and weighbridge tickets prior to truck departure.
Monitor picking, packing, and loading activities to minimise errors and ensure compliance with dispatch plans.
Communicate dispatch status updates to the customer service and sales teams in a timely manner.
Documentation & Record Keeping
Maintain accurate and up-to-date transport documents, gate passes, weighbridge records, and delivery notes.
File and organise logistics documentation to support internal audits, management reporting, and regulatory inspections.
Update logistics data in ERP and transport management systems accurately and on time.
Compliance, Safety & HSE Adherence
Ensure full compliance with company HSE policies, transport regulations, and site safety requirements.
Conduct routine checks on trucks, loading areas, and driver documentation to verify roadworthiness and regulatory compliance.
Report logistics-related incidents, accidents, or near-misses immediately and assist with investigations as required.
Promote a culture of safety awareness among drivers, transporters, and yard staff.
Supplier & Stakeholder Coordination
Liaise with transporters, clearing agents, and suppliers to resolve day-to-day operational issues.
Coordinate with procurement, inventory, production, and customer service teams to ensure alignment on material flows and dispatch priorities.
Escalate unresolved transporter or supplier issues to the Logistics Manager for further action.
Performance Monitoring Support
Track operational metrics including TAT, loading efficiency, dispatch accuracy, and on-time delivery performance.
Identify recurring operational challenges and report findings to the Logistics Manager with recommended corrective actions.
Support the implementation of continuous improvement initiatives to enhance logistics efficiency and reduce costs.
Academic and Professional Qualifications
Bachelor’s degree in Logistics and Supply Chain Management, Business Administration, Commerce, or a related field.
A Diploma in Logistics, Transport Management, or Procurement and Supplies Management from a recognised institution will be considered.
Professional membership or certification with KISM or CIPS is an added advantage.
Minimum of 5 years of experience in logistics, transport coordination, fleet operations, or supply chain in a manufacturing, industrial, or FMCG environment.
Hands-on experience with weighbridge operations, gate management, and truck dispatch is highly desirable.
Experience working in cement manufacturing, building materials, or heavy industry is a strong advantage.
Proficiency in SAP.
Basic familiarity with GPS/telematics vehicle tracking systems is advantageous.
To apply for this position, visit the Adept Systems application portal on MyJobMag: https://www.myjobmag.co.ke/apply-now/1157990. Applications must be submitted by March 6, 2026.
