Fleet and Facilities Officer

Manage the company's fleet and facilities through efficient scheduling, maintenance planning, compliance monitoring, supplier coordination, and continuous improvement of operational standards to support productivity, cost control, and workplace safety.\n\n### Key Performance Areas\n\n#### Fleet Management\n- Develop daily, weekly, and monthly driver schedules to optimize utilization.\n- Coordinate fleet repairs, diagnostics, and planned maintenance; maintain service history records.\n- Maintain updated insurance, inspection, licensing, and renewal documentation with zero expiries.\n- Monitor fuel usage, mileage, wear-and-tear, and overall fleet efficiency; drive corrective actions.\n- Manage accident reporting, incident investigations, and insurance claims to closure.\n- Ensure strict compliance with traffic laws, safety standards, and internal fleet policies.\n- Analyze fleet operating costs and implement cost-saving initiatives.\n\n#### Facilities Management\n- Oversee maintenance and repairs for office blocks, utilities, and common areas; maintain an up-to-date asset register.\n- Conduct facility inspections, prepare condition reports, and oversee improvement action plans.\n- Manage suppliers for cleaning, repairs, waste disposal, fumigation, and landscaping.\n- Coordinate space planning, refurbishments, and minor construction projects aligned with HSE standards.\n- Ensure timely payment of utilities and proactively manage outages.\n- Lead plant and office fumigation schedules; maintain well-kept garden and surrounding areas.\n\n#### Cleaning Services Oversight\n- Supervise outsourced cleaning teams for offices, washrooms, yards, factory areas, and warehouses.\n- Define cleaning schedules, checklists, and quality audits.\n\n#### Budget & Procurement\n- Own the fleet, facilities, and cleaning budgets; track spend and forecast accurately.\n- Raise and track PRs/POs in SAP; support Procurement in vendor sourcing and contracting.\n\n### Requirements\n\n- Minimum Diploma in Logistics, Mechanical/Automotive Engineering, Facilities Management, or Business Administration.\n- At least 7 years of hands-on experience in fleet and/or facilities administration.\n- Experience working in busy operations or industrial environments is preferred.\n- Key competencies: Fleet operations & maintenance planning, facilities upkeep & general maintenance management, and strong vendor/contractor management.\n- Proficiency in MS Office (Word, Excel, PowerPoint), Outlook, Internet, and SAP.\n- Languages: English and Kiswahili.\n- Personality attributes: High integrity, dependability, confidentiality, attention to detail, and the ability to work independently.\n\n### How to Apply\nInterested and qualified candidates should apply online via the Safal Group career portal on mcidirecthire.com. You can access the application page directly by following this link: https://www.myjobmag.co.ke/apply-now/1176845