The East Africa Market Development Associates (EAMDA) is a research, programmes implementation and management company working across multiple industries and agricultural value chains in Africa. We specialise in development implementation initiatives in partnership with public and private sector actors.
This role involves overseeing day-to-day financial management, ensuring compliance with organizational policies and donor requirements, and supporting overall program financial health.
Key Responsibilities
Financial Operations and Transaction Processing
- Process all approved payments, including supplier invoices, staff reimbursements, per diems, and statutory payments in a timely and accurate manner.
- Prepare and post accounting entries in the accounting system, ensuring correct coding by project, donor, and budget line.
- Manage petty cash and field advances, including issuance, tracking, reconciliation, and retirement.
- Maintain up-to-date records for accounts payable and receivable.
- Support bank transactions, including preparation of payment schedules and bank instructions as delegated.
Program Financial Support
- Support the Program Financial Accountant in tracking project expenditures against approved budgets.
- Assist in preparing project level financial schedules and supporting documents for donor reports.
- Review payment requests from program teams to ensure compliance with budgets, donor rules, and internal controls before processing.
- Monitor burn rates and flag variances, anomalies, or potential budget overruns to the Program Financial Accountant.
- Support financial planning for trainings, workshops, and field activities including cost verification and documentation.
Financial Controls, Compliance, and Documentation
- Ensure all financial transactions are fully supported with complete, accurate, and properly approved documentation.
- Maintain organized and auditable financial records, both physical and digital, in line with donor and organizational requirements.
- Support compliance with donor regulations, including foundations, and other institutional donors as applicable.
- Assist in preparing for internal and external audits, including retrieval of documents and audit schedules.
- Ensure adherence to EAMDA’s financial policies, procedures, and delegation of authority matrix.
Reconciliations and Financial Monitoring
- Perform regular bank, petty cash, and mobile money reconciliations and resolve discrepancies promptly.
- Support monthly and quarterly financial close processes by preparing schedules and reconciliations.
- Track outstanding advances, payables, and receivables, and follow up for timely resolution.
- Assist in maintaining fixed asset registers and tracking asset movements.
Statutory and Tax Compliance
- Support preparation and filing of statutory returns, including PAYE, NHIF, NSSF, withholding tax, and VAT where applicable.
- Ensure compliance with local tax laws and timely submission of statutory payments and documentation.
- Maintain statutory records and support statutory audits or inspections as required.
Coordination and Internal Support
- Work closely with program teams to support budget understanding, cost eligibility, and financial documentation requirements.
- Liaise with procurement and administration staff to ensure alignment between procurement processes and financial controls.
- Provide financial information and clarifications to internal stakeholders as needed.
- Support continuous improvement of finance processes, systems, and controls.
Required Qualifications and Experience
Education
- Bachelor’s degree in Finance, Accounting, Commerce, or a related field.
Professional Qualifications
- Certified Public Accountant (CPA K-Finalist).
Experience
- Minimum of 5 to 7 years of relevant experience in a finance or accounting role, preferably within an NGO, donor-funded project, or development organization.
- Demonstrated experience supporting project-based financial management and donor compliance.
- Experience working with accounting software and Excel-based financial tracking tools.
.png){kind=logo}
.png){kind=logo}