Finance & Controls Officer

The Finance & Controls Officer provides comprehensive financial management, implementation of internal controls, assurance of compliance, and execution of regulatory reporting for HAPROK in line with the Sustainable Waste Management Act and Extended Producer Responsibility (EPR) Regulations, 2024. The role is responsible for managing HAPROK’s financial operations, safeguarding resources, ensuring statutory compliance, and strengthening governance and accountability systems.

Key Objectives

• Ensure accuracy, integrity, and completeness of all financial records.
• Implement and maintain strong internal control systems.
• Ensure full compliance with EPR Regulations 2024 and statutory financial obligations.
• Deliver timely and accurate financial reporting.
• Strengthen financial governance and risk management within HAPROK.

Duties and Responsibilities

• Prepare and manage annual budgets and financial forecasts for HAPROK.
• Implement and maintain internal financial control systems and compliance frameworks.
• Prepare monthly, quarterly, and annual financial reports, including Fund Accountability Statements.
• Manage member subscription invoicing, follow-ups, collections, and reconciliation of EPR-related fees.
• Issue invoices and generate customer/member statements.
• Receive and record all payments (cash, cheques, EFT, MPESA) and post them into the accounting system.
• Perform complete bank reconciliations and ensure all receipts match invoices issued.
• Process supplier invoices and prepare payment vouchers in compliance with financial policies.
• Maintain accurate ledgers and ensure proper posting of all financial transactions.
• Monitor expenditure against approved budgets and implement corrective controls where necessary.
• Prepare statutory financial documentation required for EPR registration, licensing, and reporting obligations.
• Maintain proper financial records in compliance with record-keeping requirements under Regulation 19 of the EPR Regulations.
• Prepare financial schedules and documentation for internal and external audits.
• Identify financial risks and implement mitigation controls.
• Develop and maintain financial standard operating procedures (SOPs).
• Ensure proper segregation of duties and fraud prevention controls within financial processes.
• Track financial obligations related to annual licensing and regulatory compliance under EPR frameworks.
• Maintain organized filing systems for financial and compliance documentation.
• Provide financial analysis and reports to support decision-making by the HAPROK Coordinator.
• Perform any other duties assigned by the HAPROK Coordinator from time to time.

Requirements

Education & Professional Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• CPA (K) qualification completed is an added advantage.
• Minimum of 3 years’ relevant work experience in finance, accounting, or financial controls.
• Experience working in regulatory, membership-based, NGO, or Producer Responsibility Organization (PRO) environments is an added advantage.

Knowledge & Skills

• Strong knowledge of accounting principles and financial control systems.
• Solid understanding of financial governance and compliance frameworks.
• Familiarity with the Sustainable Waste Management Act and EPR Regulations 2024.
• Strong financial reporting and analytical skills.
• High attention to detail and accuracy.
• Proficiency in accounting software and Microsoft Office Suite.

Personal Attributes

• Strong documentation and record management capability.
• High ethical standards and integrity.
• Strong organizational and multitasking ability.
• Ability to work independently and take full ownership of financial processes.

How to Apply

Interested and qualified candidates should apply online by visiting the following link: Kenya Association of Manufacturers Application Form. The link redirects to a Microsoft Forms application page. Ensure all required information is accurately captured before submitting.