The Institution of Surveyors of Kenya (ISK) is a professional organization bringing together landed professionals across eight major disciplines of the surveying profession, including Valuation Surveying, Property Management, Real Estate Agency, and Land Surveying.
This role involves overseeing the comprehensive financial and administrative support operations of the Institution.
Specific Responsibilities
- Prepare, analyze, and monitor financial reports, and monthly cash flow forecasts to support strategic decision-making.
- Assist in budget preparation, forecasting, and monitoring expenses to ensure cost efficiency.
- Ensure that proper financial procedures/systems are operated and maintained in compliance with relevant institutional policy and accounting standards.
- Oversee daily financial operations, including accounts payable and receivables, payroll, general ledger functions and ensure timely remittance of deductions.
- Ensure timely and accurate examination of all vouchers for approval and further ensure that all payments processed are within approved work plan & budget.
- Prepare and maintain an inventory of the institution assets for accounting and insurance purposes.
- Ensure adherence to government laws, donor policies, and internal financial procedures.
- Direct and oversee all aspects of administrative support for the Institution including but not limited to office management and logistics.
- Oversee the procurement, including managing purchasing, supplier databases, and material/inventory records of the Institution.
- Provide Human resources support, for example, assisting with medical cover, and staff welfare priorities.
- Coordinate with internal staff, management, and external partners and/or banks, and financial institutions.
- Maintain physical and electronic filing systems for all records and manage libraries at the headquarters and distribution of materials equitably between headquarters and ISK branch networks.
- Perform any other lawful duties as may be assigned.
Key Competencies
- Attention to Detail: Crucial for accuracy in financial data.
- Analytical Thinking: Investigating issues and providing insights.
- Communication: Clearly explaining financial concepts to non-finance staff.
- Problem-Solving: Resolving financial and operational hurdles.
- Integrity, Ethics and Accountability: High level of honesty and trustworthiness.
- Teamwork and Interpersonal Skills: Collaborating with diverse teams.
- Strong organizational, time management, and multitasking abilities.
- Proficiency in MS Office and financial software.
- Good communication (written/verbal) and problem-solving skills.
- Digital Literacy: General computer proficiency.
- Strong interpersonal skills.
Qualifications and Technical Skills
Qualifications:
- Must hold a degree in Bachelor of Commerce (Accounting), Business Administration (Accounting Option), or related fields.
- A holder of CPA(K) qualifications.
- At least 8 years experience in the accounting and finance field in non-profit organization, membership associations etc.
- Membership to a professional body will be an added advantage.
- Professional training in human resource and administration will be an added advantage.
Technical Skills:
- Accounting Software e.g. QuickBooks, Sage, SUN System, Xero.
- Microsoft Office Suite e.g. Advanced Excel and Word skills, Access, Power Point are vital.
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