Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
A high-impact position within the CEO’s Office, reporting directly to and working closely with the Chief of Staff. The Executive Assistant provides executive support, operational execution and project coordination—acting as a trusted partner and force multiplier in a fast-paced global environment.
Key Responsibilities
Proactively manage the CEO’s calendar, priorities, meetings, appointments and travel; anticipate and resolve conflicts.
Own delegated projects and operational tasks, track progress, ensure completion and maintain documentation and follow-ups.
Coordinate communication between the CEO’s Office, Chief of Staff, leadership team and external stakeholders; draft and manage leadership communications.
Prepare agendas, briefing materials and presentations; capture decisions, action items and follow-ups.
Maintain accurate CRM and internal records, data integrity and information management; support reporting needs.
Handle sensitive information, correspondence and administrative workflows with discretion and professionalism.
Improve workflows and administrative systems; support best practices within the CEO’s Office.
Coordinate leadership and board milestones and support team culture and engagement initiatives.
Collaborate across global, cross-functional teams and time zones while adapting quickly to evolving priorities.
Qualifications & Requirements
Bachelor’s degree or higher in a relevant area of study.
Prior Executive Assistant experience required, preferably in a global or nonprofit context, minimum 5 years experience.
Experience supporting senior leaders and managing complex schedules and projects.
Experience in office-based and remote environments.
Familiarity with financial, legal or philanthropic work is an advantage.
What Success Looks Like
Maximum leadership effectiveness and time leverage.
Reliable execution of delegated priorities with minimal supervision.
Seamless stakeholder coordination and professional communication.
Accurate, dependable data and well-managed systems.
Well-prepared meetings that drive decisions, accountability and momentum.
Proactive problem-solving, sound judgment, confidentiality and strong operational discipline.
Work Environment
Regular workdays run from roughly 1400–2200 (EAT) to overlap with European and US Eastern Time work hours.
Willingness to work more than 8 hours per day as needed during peak periods.
