The Education Foundation Coordinator role at Stratostaff is crucial for managing the foundation's educational sponsorship and mentorship programs, ensuring beneficiary success and operational efficiency. The coordinator acts as the central figure overseeing the entire student support lifecycle and engaging all relevant stakeholders.
Duties and Responsibilities
Program Coordination
- Manage the end-to-end sponsorship cycle, including application outreach, eligibility vetting, school placement, onboarding, and continuous monitoring of student progress.
- Ensure timely payment of school fees and coordinate the disbursement of other educational and welfare support services.
- Provide academic follow-up and coordinate with schools to identify early warning signs of academic or behavioral challenges among sponsored students.
- Offer emotional and psychosocial support mechanisms either directly or through referrals to relevant professionals.
Mentorship Program Management
- Design and execute structured mentorship programs that promote personal growth, academic performance, and leadership among beneficiaries.
- Recruit, vet, and onboard suitable mentors with a passion for youth development.
- Train mentors and facilitate ongoing engagement and communication between mentors and mentees.
- Track participation, monitor outcomes, and adjust mentorship activities based on impact and feedback.
Stakeholder Engagement
- Build and maintain strong, collaborative relationships with key stakeholders, including school administrators, community leaders, parents, donors, and corporate sponsors.
- Serve as the main point of contact for all program stakeholders, providing regular updates, reports, and insights.
- Organize and facilitate events such as sponsorship drives, career talks, leadership forums, and community service activities aimed at enhancing student exposure and development.
- Represent the foundation professionally in meetings and public forums.
Monitoring and Evaluation
- Track academic performance, class attendance, personal development, and behavioral trends for all sponsored students using defined tools and indicators.
- Develop and maintain detailed records and dashboards to monitor student progress and program effectiveness.
- Identify and intervene in cases of student disengagement, poor performance, or welfare concerns.
- Prepare comprehensive reports for internal and external audiences, including trustees and funding partners.
Operational Excellence
- Ensure full adherence to the foundation’s policies, processes, and standard operating procedures.
- Maintain accurate records in both physical and digital formats, ensuring data privacy and confidentiality.
- Proactively identify areas for process improvement and recommend solutions that increase program efficiency and impact.
- Coordinate logistics for program activities, including transportation, event planning, supplies, and communication.
Minimum Requirements
Qualifications and Experience:
- Bachelor's degree in Education, Psychology, Project Management, or a related field.
- Minimum of 10 years of post-graduation experience in teaching, mentorship, student affairs, or program coordination.
- Proven track record managing multi-stakeholder programs with measurable outcomes.
- Experience working with vulnerable or adolescent populations (preferred).
- Public school experience (preferred).
- Demonstrated passion and success in developing people and building capacity.
- Strong planning, coordination, and organizational abilities.
- Excellent written and verbal communication skills.
- Ability to engage effectively with diverse stakeholders.
