World University Service of Canada is a leading Canadian non-profit organization in international development, committed to building a more equitable and sustainable world.
Purpose of the Role
The Driver and Administrative Assistant delivers safe transport, administrative and logistical support. Key duties include managing vehicle maintenance and optimizing daily office efficiency.
Key Responsibilities
Driving & Vehicle Maintenance
- Safely transport staff, visitors, and cargo to designated locations using efficient routes.
- Adhere to traffic laws and organizational security, safety, and vehicle policies.
- Maintain precise vehicle logbooks, fuel records, and mileage reports.
- Conduct daily inspections, maintain vehicle cleanliness/fueling, and coordinate repairs, servicing, and insurance renewals.
- Ensure that all assigned vehicles remain clean, roadworthy, and sufficiently fueled.
Administrative & Logistics Support
- Assist with collecting quotes, purchasing items, and tracking office inventory.
- Handle filing, scanning, printing, document distribution, and official mail/courier delivery.
- Assist with field schedules, airport transfers, loading/unloading materials, and maintaining an orderly office environment.
Compliance and Safety
- Adhere to organizational policies, health and safety procedures, security protocols, and safeguarding requirements.
- Promptly report all accidents, incidents, or security concerns.
- Protect the confidentiality of organizational data and documentation.
Qualifications
- Possession of a valid driver’s license with an unblemished driving record.
- Defensive driving certification is highly advantageous.
- Completion of secondary education (High School Certificate) as a minimum requirement.
- A diploma or certificate in Office Administration, Business Administration, Logistics, or a related discipline is preferred.
- Fundamental computer literacy, with proficiency in Microsoft Word, Excel, Outlook, and email systems.
- Certified training in First Aid is considered an asset.
- Fluency in both written and spoken English and Kiswahili; additional ability to speak the local language is a distinct advantage.
Experience
- At least 3 years' experience as a professional driver.
- Demonstrated experience providing administrative or office support.
- Experience working with NGOs, development organizations, or corporate offices is an added advantage.
- Familiarity with Kakuma and surrounding areas will be an advantage.
Key Competencies and Requirements
- Excellent knowledge of road safety, driving laws, and time management.
- High level of integrity, confidentiality, and professional communication.
- Ability to work independently, multitask, and work as part of a team.
- Flexibility: Willingness to work evenings, weekends, or holidays as required by operational needs.
Additional Requirements
- Candidates currently residing in Kakuma will be given preference due to the operational requirements of the role.
- May be required to work evenings, weekends, or public holidays depending on operational needs.
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