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Depot Assistant at Kinangop Dairy Limited | Ajira Zone
Kinangop Dairy Limited
Depot Assistant Transport and Logistics Full-Time Mid-level(3-5 yrs)
Job Description Information about the Role
To support depot efficiency by ensuring compliance with company policies, regulatory standards, and operational best practices while providing oversight in reporting, audits, and customer service management. The Depot Assistant will deputize for the Depot Administrator and oversee various operational aspects including staff management, inventory control, and financial administration.
Main Role and Responsibilities
Order & Sales Management
Receive, authorize, and process sales orders and invoices.
Reconcile salesmen’s accounts (cash and stock) and confirm payments.
Collect cheques, manage direct cash sales, and ensure proper allocation of payments.
Stock & Inventory Control
Ensure accurate stock records in both physical and system (Syspro) dashboards.
Follow FIFO (First-In-First-Out) dispatch methods, manage returns/disposals, and prevent stock losses.
Oversee fuel and mileage records for depot trucks.
Financial Administration
Handle petty cash payments and maintain accurate balances.
Verify invoice accuracy before posting to the system.
Prepare and dispatch customer statements, monitor debt ageing, and support credit control efforts.
Reporting & Documentation
Prepare weekly and monthly depot activity reports.
Generate administrative and cost-control reports.
Verify contracts, key account documents, and maintain compliance records.
Depot Operations & Staff Management
Deputize for the Depot Administrator and oversee depot staff, including drivers and salesmen.
Maintain depot cleanliness, orderliness, and operational discipline.
Handle any additional assignments as directed by the Depot Administrator.
Knowledge, Skills and Experience Required
Must be a graduate in Business Studies or Accounting.
Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage.
Must have a KCSE grade of C+ and above.
Computer literate with strong competence in MS Office package (Excel, Access, and PowerPoint).
Experience with accounting packages and ERPs such as QuickBooks, Sage, or Syspro (knowledge of Syspro is an advantage).
Effective and impactful communication, good negotiation, problem-solving, and presentation skills.
Must have a minimum of 3 years’ experience in warehouse management or inventory management.
How to Apply If you meet the requirements above, please send your documents by 16th April, 2026 to humanresources@kinangopdairy.co.ke in the following format:
A signed application letter of not more than one page.
A summarized Curriculum Vitae (CV) of not more than one page.
All other relevant supporting documents mentioned above (academic and professional certificates).
Only candidates who have all of the required documents and apply as directed shall be shortlisted and contacted.
How to Apply Send your application to humanresources@kinangopdairy.co.ke by April 16, 2026. Your application must include:
A signed application letter (max 1 page)
A summarized CV (max 1 page)
All other mentioned academic and professional certificates.
Ensure you apply exactly as directed to be considered for shortlisting.
