P.N. Mashru LTD

Declaration Clerk

Nairobi

Posted 28 February, 2026

Deadline 14 March, 2026

0

Transport and LogisticsFull-TimeMid-level(3-5 yrs)

Job Description

As a Declaration Clerk at P.N. Mashru LTD, you will be responsible for the accurate preparation, processing, and follow-up of customs declarations and related documentation. This role ensures full compliance with regulatory requirements and facilitates the smooth clearance of cargo. You will need strong technical knowledge of customs procedures and the ability to manage multiple consignments with precision and accountability.

Key Responsibilities

Handle customs declarations for all import entries, including the preparation and processing of IDFS and required permits (KEBS, Radiation, ACA, UCRS, and other regulatory approvals).
Prepare and submit import charges requests for both local and transit cargo.
Lodge pickup orders for transit and local shipments.
Lodge Delivery Orders (DO) for local and transit cargo.
Maintain continuous phone and operational follow-ups with field clerks to ensure smooth workflow and timely output.
Facilitate and track payments of KPA invoices in coordination with the finance department.
Perform container validations and ensure the accuracy of shipment records.

Requirements and Qualifications

Education: BA/BSc/HND degree in a relevant field.
Experience: Minimum of 5 years' proven experience in customs declaration or clearing and forwarding operations.
Technical Knowledge: Strong working knowledge of customs systems, procedures, and relevant trade regulations.
Competencies: Demonstrated competence in tariff classification and documentation review.
Soft Skills: High attention to detail and accuracy under time pressure; good communication and coordination skills.
Attributes: Integrity and a strong sense of accountability.