Assistant Registrar - Student Admissions and Registration
Nairobi
Posted 20 March, 2026
Deadline 03 April, 2026
0
EducationFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The Assistant Registrar for Student Admissions and Registration contributes to achieving KCA University’s strategic objectives by supporting the effective management of student admissions and registration processes. The role ensures accuracy, efficiency, and compliance in the administration of student records while facilitating a smooth transition for students from the admission phase through to registration.
Duties and Responsibilities
Admissions Processing: Process student application documents and issue official admission letters.
Reporting: Generate admission reports, including comprehensive admission registers, and prepare data for Admissions Committee meetings.
Application Management: Follow up on pending applications and prepare status reports.
Student Requests: Process various student requests, including academic leave, re-admission, deregistration, termination, discontinuation, appeals, certification of documents, and confirmation letters.
Verification: Verify and authenticate academic and professional qualifications submitted by applicants.
Records Management: Maintain and organise student application records within an efficient and easily retrievable system.
Departmental Liaison: Liaise with Department Chairs and Deans to obtain additional information required for admissions processing.
Communication: Draft official correspondence, coordinate bulk communications to students, and disseminate relevant information to students and staff.
Advisory: Guide applicants on procedures for the authentication of foreign qualifications and respond to general enquiries related to admissions and registration.
General Support: Perform any other duties as may be assigned by the Supervisor.
Qualifications and Experience
Education: Bachelor’s degree in Business Administration, ICT, or a related field from an accredited and recognised institution.
Experience: Minimum of four (4) years’ relevant experience in academic administration, student services, or data management.
Skills and Competencies
Strong analytical skills with high attention to detail.
Excellent organisational, communication, and interpersonal skills.
Proficiency in student information systems (SIS) and data management tools.
Solid knowledge of institutional policies and accreditation requirements related to student data and support services.
High commitment to confidentiality, fairness, and student success.
Interested and qualified candidates should visit the KCA University website at www.kcau.ac.ke to submit their applications. Alternatively, you can use the application portal link provided: Apply Now.
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