Assistant Office Administrator II/Secretary

The Assistant Office Administrator II/Secretary (Grade 5) is an entry-level position at Pwani University. Appointment shall be made on terms and conditions determined by the University Council from time to time in accordance with Kenyan Labour Laws.

Duties & Responsibilities

• Verification of academic documents
• Filing of examination returns
• Assisting in budgeting and procurement planning within the department
• Drafting official correspondence as advised
• Typesetting of examination drafts
• Handling telephone calls and appointments
• Ensuring the security of office records, documents, and equipment
• Attending to visitors and handling inquiries

Requirements for the Position

• Academic Qualification: Diploma in Secretarial Studies, Business Administration, Business Management, Office Management, or equivalent qualification from a recognised institution.
• Professional Qualifications:
  • Business English III / Communications II
  • Certificate course in supervisory skills / development course or equivalent
  • Commerce II
  • Office Management III / Office Administration and Management III
  • Office Practice II or Secretarial Duties II
  • Shorthand III (100 w.p.m.)
  • Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III
• Experience: At least one (1) year of work experience in the relevant field handling office administration tasks.

Benefits

Benefits for this position include a competitive basic salary, house allowance, medical cover for staff and dependants, life insurance, opportunities for further development and training, and other regular allowances as determined by the Salaries and Remuneration Commission (SRC).