Assistant Health Records & Information Technologist I

Key Responsibilities and Duties

• Maintain and update electronic health records for University students in accordance with established protocols and standards.
• Ensure the accuracy, completeness, and confidentiality of health information by adhering to privacy regulations and University policies.
• Organize and categorize health records to facilitate retrieval and access by authorized personnel.
• Enter demographic, medical, and treatment information into the electronic health records system accurately and efficiently.
• Verify and validate data entered to minimize errors and discrepancies in health records.
• Scan and upload paper documents and forms into the electronic health records system as needed.
• Monitor the lifecycle of health records, including retention periods and disposal procedures, in compliance with legal and regulatory requirements.
• Ensure the security and integrity of health records through regular backups and maintenance of electronic systems.
• Assist with the transfer of health records when students transition to other institutions or graduate from the University.
• Provide administrative support to healthcare providers and staff, including scheduling appointments, managing inquiries, and coordinating record requests.
• Assist in the preparation of reports, statistical analyses, and other documentation related to health information management as needed.
• Collaborate with other University departments, such as student affairs and academic advising, to ensure seamless integration of health records systems with broader University systems.
• Participate in quality assurance activities to assess the accuracy, completeness, and timeliness of health records.
• Stay updated on relevant laws, regulations, and best practices in health information management to ensure compliance and mitigate risks.
• Assist in the implementation of initiatives to improve data quality, workflow efficiency, and patient safety within the health services department.
• Perform any other duty as may be assigned from time to time.

Requirements for Appointment

• Diploma in Health Records and Information Technology from Kenya Medical Training College or a recognized medical training institution.
• At least six (6) years post-qualification working experience.
• Computer Literacy.