Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
The Administration Assistant will provide administrative and operational support to ensure efficient office management and smooth coordination of administrative activities within the water utility. This role is responsible for overseeing fleet management, asset control, security services, and facility maintenance to ensure a safe and efficient working environment.
Key Responsibilities
Fleet and Transport Administration
Maintain accurate vehicle booking logs and ensure timely allocation of company vehicles.
Oversee scheduling, maintenance, and utilization of company vehicles and motorcycles.
Track fuel usage, mileage, and service schedules to optimize fleet efficiency.
Coordinate with drivers to ensure compliance with transport policies and safety standards.
Prepare monthly fleet utilization and maintenance reports.
Perform any other administrative duties assigned by the supervisor.
Asset Management
Maintain an updated inventory of office equipment, furniture, and other assets.
Tag and track assets to prevent loss or misplacement.
Coordinate repairs, replacements, and disposal of obsolete assets.
Generate periodic asset audit reports for management review.
Security and Outsourced Services
Liaise with contracted security firms to ensure adequate coverage of office premises.
Monitor performance of outsourced services such as cleaning, catering, or maintenance.
Ensure compliance with service-level agreements (SLAs) and escalate issues when necessary.
Organize emergency drills and maintain updated security protocols.
Environmental Services Coordination
Oversee and supervise grounds maintenance and office cleaning activities to ensure the entire facility is clean, safe, and well-maintained.
Develop and implement cleaning and maintenance schedules for offices, washrooms, and outdoor areas.
Ensure proper use and availability of cleaning materials and maintenance tools.
Conduct regular inspections and coordinate repairs, sanitation, and waste management to maintain high hygiene and environmental standards.
Job Dimensions
Operational Decisions: Makes routine administrative decisions such as scheduling and resource allocation.
Compliance: Ensures that HR, fleet, and asset management activities comply with company policies.
Vendor Coordination: Influences the quality of outsourced services (security, cleaning, transport) by monitoring performance.
Working Conditions
Field Interaction: Occasional visits to company sites to verify assets, vehicles, or outsourced services.
Work Hours: Standard business hours with flexibility to handle urgent tasks outside normal schedules.
How to Apply
Applications should include a cover letter demonstrating candidacy, a detailed up-to-date CV, copies of relevant testimonials, current and expected remuneration package, and names & addresses of three professional referees. All applications should be sent as soft copies by email to the address below, clearly marked with the position title in the subject line.
How to Apply
Applications should be sent via email to vacancy@naivashawater.co.ke.
Include:
A cover letter
Detailed up-to-date CV
Copies of relevant testimonials
Current and expected remuneration package
Names and addresses of three professional referees, including email and telephone number.
Address the application to:
The Managing DirectorNaivasha Water and Sanitation Company LtdP.O Box 321-20117, Naivasha
The closing date for applications is 16th April, 2026, at 12 noon.
