Admin & Operations Assistant

The Admin & Operations Assistant will play a vital role in ensuring that the office and workshop environments are managed efficiently. This position serves as the central point of contact for stakeholders and supports the operations team with logistics, inventory tracking, and administrative record-keeping to ensure seamless business operations.

Key Responsibilities

• Ensure the office and workshop run smoothly and efficiently, including managing access, utilities, and vendor relations.
• Act as the first point of contact for visitors, vendors, and general inquiries.
• Manage administrative records, correspondence, filing systems, and perform basic bookkeeping tasks.
• Oversee daily office coordination, including managing supplies, pantry items, cleaning services, and workspace readiness.
• Support inventory tracking, perform data entry into the ERP system, and assist in warehouse operations.
• Coordinate deliveries and pickups while liaising with riders, couriers, and various service providers.
• Maintain shipment tracking records and proactively flag any potential delays to the operations team.

Requirements and Qualifications

• A BA, BSc, or HND in a relevant field.
• 2-3 years of professional experience in administration or office support roles.
• Strong organizational skills with the ability to multitask and maintain high attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Previous experience with logistics, inventory management, or using ERP systems is highly desirable.
• Familiarity with the operational and logistics landscape in Nairobi.

How to Apply

Interested candidates are invited to send their CV to: recruitment@kisiisc.org.

Application Deadline: 08th May, 2026