We are seeking a highly analytical, detail-oriented, and proactive Accounts Clerk to support the financial and inventory control operations of a fast-growing retail pharmacy. This role is operationally critical. The successful candidate will ensure accurate tracking of pharmaceutical inventory, proper recording and reconciliation of supplier invoices and payments, and daily reconciliation of sales across multiple payment channels including MPESA, Card, Cash, and Insurance.
Key Responsibilities
Inventory Accounting & Control
Record and verify all stock received against supplier invoices.
Capture inventory data accurately into the system (POS / inventory software).
Monitor daily stock movement and flag discrepancies immediately.
Support daily restocking calculations and cost allocations.
Conduct periodic physical stock counts and reconcile variances.
Supplier Payments & Reconciliation
Maintain accurate supplier ledgers.
Record supplier invoices and match them to delivery notes.
Reconcile supplier statements against internal records.
Track outstanding balances and due dates.
Verify MPESA/bank payments against posted invoices.
Ensure all supplier payments are properly documented and filed.
Daily Sales Reconciliation
Reconcile daily sales from Cash, MPESA, Card payments, Insurance claims, and other digital payment platforms.
Verify shift-based sales summaries.
Match POS reports against actual collections.
Investigate and report discrepancies immediately.
Prepare daily sales summary reports.
Financial Reporting & Documentation
Maintain organized financial records (physical and digital).
Support preparation of weekly and monthly reports.
Assist in cash flow tracking and maintain audit-ready documentation.
Ensure compliance with tax and regulatory requirements where applicable.
Internal Controls & Process Improvement
Identify financial leakages or inefficiencies.
Propose improvements in inventory and payment processes.
Ensure adherence to internal controls.
Support automation initiatives where possible.
Requirements and Qualifications
Diploma or Degree in Accounting, Finance, or a related field.
Minimum 1 year of experience in retail, pharmacy, supermarket, or FMCG accounting.
Strong exposure to inventory accounting, supplier reconciliation, and cash handling controls.
Experience using accounting software.
Strong Microsoft Excel skills.
Familiarity with MPESA business statements reconciliation.
Core Competencies
High attention to detail and speed with accuracy.
Strong analytical thinking and problem-solving mindset.
Integrity and financial discipline.
Ability to work in a fast-paced retail environment.
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