The role of Transport - Junior Management at Kapa Oil is centered on providing administrative and operational support to ensure the effective coordination, documentation, safety compliance, and robust reporting for all company vehicles and equipment. This position reports directly to the Head of HR & Admin.
Objectives
- Provide administrative and operational support to ensure efficient coordination, documentation, safety compliance, and reporting for all company vehicles and equipment.
Key Responsibilities and Duties
- Maintain fleet records, documents, service schedules, insurance, and inspection files.
- Prepare and update daily/weekly/monthly fleet reports.
- Support coordination of routes, driver assignments, and vehicle dispatch.
- Assist in route planning and optimization to improve efficiency and reduce operational costs.
- Track vehicle and equipment usage, fuel consumption, mileage, and telematics data.
- Coordinate maintenance, repairs, and service bookings with providers.
- Monitor fleet safety, inspections, and compliance with company and regulatory requirements.
- Record incidents, damages, and assist with insurance or repair follow-up.
- Communicate with drivers, departments, and service providers for smooth operations.
Qualifications
- Degree or Diploma in Logistics or Fleet management.
- Proficiency in Microsoft Office.
Experience
- 1–3 years’ experience in fleet operations or logistics support.
- Experience in vehicle tracking & data analysis to improve efficiency.
- Familiarity with NTSA regulations.
Required Skills and Attributes
- Strong administrative, reporting, and organizational skills.
- Good communication and coordination abilities.
- Proficient in Excel and basic data analysis.
- Attention to detail.
- Basic knowledge of fleet safety and inspections.
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