The Senior Administrator, Governance role at Safaricom Kenya involves providing comprehensive administrative and governance support to the Safaricom Plc Board and its subsidiaries. This role is crucial for ensuring the smooth operation of Board and Committee meetings, maintaining statutory compliance, safeguarding corporate records, and supporting governance training and shareholder engagement activities.
Responsibilities
- Health and Safety: Uphold the company code of conduct, policies and procedures, ensuring integrity and accountability in every aspect of your work. All employees must adhere to safety, health, and wellbeing policies, guidelines and procedures in all actions and decisions.
- Assist in the preparation, collation and distribution of Board and Committee papers.
- Coordinate logistics for Board and Committee Meetings (Scheduling meetings, coordination of venue, technology and documentation management).
- Compilation of directors’ attendance for both the Safaricom Plc board and board subsidiaries and preparation of the quarterly board remuneration schedule.
- Assist with the timely follow up on agreed actions with the senior management teams for the board and board subsidiaries.
- Maintain an annual calendar of Board and Committee meetings for the Safaricom Plc Board and its subsidiaries aligned to regulatory and business requirements.
- Support the Governance Centre of Excellence with the maintenance of the physical statutory registers, records and filings with the regulators including the Business Registration Services, Companies registry and Capital Markets Authority.
- Support shareholder engagement including the coordination of the Annual General Meeting, any Extraordinary General Meetings, Investor Relation Forum, Board and Board Subsidiaries events and retreats, Board Strategy sessions and Half and Full Year Results Announcements and board events.
- Support implementation of Governance Training and Induction for Directors.
- Ensure safe custody of corporate records, charters, minutes and official company seals.
- Manage document workflows, databases and electronic governance systems.
- Provide administrative support to the Governance Center of Excellence team.
Core Competencies, Knowledge and Experience
- Technology particularly Artificial Intelligence and Digital Transformation.
- Working effectively with others.
- Operational Excellence.
- Business Know-how.
- Working With Change.
- Project and Programme Management.
- Negotiation skills.
- Service Quality and Planning.
Functional Competencies
- Exceptional Organization Skills: The Senior Administrator, Governance must be well organized, proactive and be able to multi-task. This is especially needed to ensure the smooth flow of company board and board committee meetings and to guarantee that all necessary information or correspondence is communicated timely and to the right people.
- Integrity and Ethical Judgment: Must possess outstanding integrity due to the sensitivity of content that is discussed in the various Boards and Board Committees.
- Strong Interpersonal and Stakeholder Management Skills: Must have strong interpersonal and stakeholder management skills and be able to work under pressure to meet strict deadlines.
- High Levels of Professionalism and Accountability: Must be committed to excellence, high levels of professionalism and should be able to take personal accountability and responsibility for their work and the general management of the Governance Center of Excellence.
Qualifications
- Minimum of 4 years' experience in a busy corporate environment.
- Diploma or bachelor’s degree in law, Business, Business Administration, Corporate Governance or related field.
- Accredited Project Management certifications will be an added advantage.
- Experience in interacting with senior leadership and board directors.
- Experience in planning/organizing for committee, board, general meetings, engaging with the various stakeholders in the process and attending meetings with minimal supervision and preparation for board trainings.
- Experience in working with public listed entities is an added advantage.
- Good interpersonal, oratory and written skills and ability to work with a diverse range of stakeholders.
- Ability to handle confidential information with integrity and discretion.
- Proficiency in Microsoft Office Suite and Board portal software, use of artificial intelligence and digital transformation.
