Makini Schools is a leader in the Kenyan system of education, drawing on global best practice, with five campuses in Nairobi & Kisumu, offering nursery, primary and high school education. The school is recruiting for a School Administrator.
This role provides comprehensive administrative support to the management team and staff, ensuring smooth operations and effective communication within the school and with parents. This includes supporting enrolment processes, coordinating events, managing documentation, and assisting with school-wide initiatives.
Key Responsibilities:
- Provide administrative support to the Principal, management team, and staff.
- Prepare, manage, and distribute communications, reports, and documents relevant to the school.
- Organize and coordinate meetings, conferences, travel arrangements, school open days, and online events.
- Take, type, and circulate minutes of meetings.
- Assist with the admissions/enrolment process following established procedures.
- Maintain accurate learner records on the Academic and Sales & Marketing system (SIMS).
- Support marketing and enrolment initiatives as directed by the Marketing and Communications Director.
- Communicate with parents via bulk SMS, emails, and social media platforms.
- Follow up on enrolment enquiries using prescribed guidelines and scripts within set timelines.
- Process transfers of leavers and maintain up-to-date leavers reports.
- Manage the Principal’s schedules, appointments, and calendars.
- Organize internal and external events and ensure smooth execution.
- Maintain document management systems, school databases, and office supplies.
- Operate office equipment and support colleagues with administrative needs.
- Monitor tasks and projects to ensure deadlines, resources, and communications are managed effectively.
- Maintain confidentiality when handling sensitive information.
- Perform any other administrative duties as assigned.
Reporting Line:
- Directly reports to the Principal.
- Dotted line to the Marketing and Communications Director.
Key Qualifications and Experience Required:
- Education: Bachelor’s degree in Commerce, Business Administration, or Business Management from a recognized institution. Specialization in Marketing is an added advantage.
- Experience: A minimum of five (5) years of proven administrative experience in a reputable educational institution offering CBE (Competency-Based Education).
- Skills: Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities effectively.
- Demonstrated Expertise: Proven experience in supporting school operations, coordinating events, managing stakeholders, and ensuring smooth administrative processes.
- Attributes: High level of integrity, professionalism, and the ability to work collaboratively within a dynamic school environment.
