The Regional Program Assistant role within the Research & Development (R&D) Unit involves providing comprehensive administrative support and assistance for R&D-led projects, ensuring efficient management of activities, budgets, and logistics.
Responsibilities
Administration
- Assist in preparing all necessary documentation related to activities, including grant agreements, contracts, purchase orders, travel letters, budget reallocations, project extensions and/or supplements, project completion reports, payment requisitions, and regular project updates and project summaries.
- Assist R&D Unit staff with the management and tracking of budgets, milestones, and reports to ensure that all obligations are met by the recipient and Nutrition International (NI).
- Undertake day-to-day R&D-led projects administrative responsibilities such as determining funds available to the project, preparing project estimated costs in consultation with the Regional Technical Advisor, the Director, Research, Innovation, and Evaluation and/or the Vice President, Research & Development and Chief Technical Advisor of the Research and Development Unit.
- Monitor project budget expenditure and alert R&D Unit staff, as required.
General Administration
- Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders, and prepare expense statements for R&D staff, consultants, as well as for participants of workshops organized by R&D Unit staff and for R&D Unit visitors.
- Assist with the organization and logistics for meetings and workshops for R&D-led projects.
- Complete expense claims report for R&D Unit staff.
- Provide general office administrative services to R&D Unit staff, such as fax, scanning, printing, photocopying, and filing.
Requirements
Education
- Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience.
Experience
- 5 years’ experience working in an office environment in a similar position (Regional Program Assistant).
- 3 years’ experience working in program management environment, preferably working in an INGO set-up or Research and Development.
- Experience working with the Microsoft suite.
- Experience working with databases (an asset).
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