Records Management Officer (2 Posts)

This role involves the professional management of the Institute's records, documents, and archives, ensuring compliance, security, and accessibility of all institutional information. The Records Management Officer will execute core registry functions and contribute to the modernization of document handling through digitization.

Job Specifications (Duties and Responsibilities)

The duties and responsibilities of the officer will entail:

• Ensuring security of information, documents, files, records, and office equipment in a registry/archives.
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained.
• Ensuring sorting, classifying, and indexing of documents for filing.
• Ensuring storage, updating and maintenance of personnel records and file index.
• Ensuring control in opening of open, confidential, and secret files.
• Ensuring custody and Maintenance of Institute’s documents.
• Planning appropriate office accommodation for registries.
• Ensuring that file movement records are updated and maintained.
• Ensuring Digitization of the Institute’s documents for circulation and archiving.

Person Specifications (Qualifications and Experience)

For appointment to this grade, an officer must have:

• Bachelors Degree in Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management / Information Management or its equivalent qualifications from a recognized Institution.
• Kenya Certificate of Secondary Education (KCSE) mean grade C + (C Plus) from the Kenya National Examination Council or equivalent qualification from a recognized institution.
• Proficiency in computer applications.

Key Competencies and Skills

• Organizational skills.
• Strong communication skills.
• Good interpersonal skills.