The Adventist Development and Relief Agency (ADRA) is the global humanitarian organization of the Seventh-day Adventist Church, delivering relief and development assistance worldwide. This Project Officer role for the SCALE Project is crucial for leading the timely planning, implementation, and monitoring of project activities, ensuring quality execution and accountability, particularly focusing on dryland farming and documentation of lessons learned in the ASAL counties, specifically Turkana County.
Specific Tasks
Project Planning, Implementation, and Accountability
- Lead the timely planning and implementation of project activities through the development of Annual Work Plans, Detailed Implementation Plans (DIPs), Monthly Activity Schedules, and Procurement Plans.
- Ensure effective, timely, and quality execution of project activities within approved timeframes and budgets.
- Take the lead in community mobilization and sensitization as per the planned project activities.
- Monitor and support timely and appropriate utilization of budgeted resources for project interventions, ensuring efficiency, accountability, and compliance with donor and ADRA Kenya guidelines.
- Identify and manage project risks, communicating emerging issues and mitigation measures promptly to the Programs Department.
- Develop strategic innovations that enhance project sustainability and potential for scale-up or future funding.
- Ensure that project quality standards and accountability mechanisms are upheld throughout implementation.
Staff Supervision and Capacity Development
- Supervise the assigned technical and support staff within the project.
- Guide, mentor, and coach project team members to ensure quality planning, execution, monitoring, and reporting.
- Set performance targets and key indicators aligned to project objectives and conduct regular performance appraisals.
- Identify staff training and capacity-building needs and propose interventions to the Programs Department.
- Foster effective internal communication, teamwork, and positive behavioural conduct within the project team.
Monitoring, Evaluation, Reporting, and Learning (MERL)
- Monitor the implementation progress against project outputs, outcomes, and indicators.
- Compile and submit high-quality and timely project reports (monthly, quarterly, semi-annual, annual) in line with donor and ADRA Kenya requirements.
- Document lessons learned, best practices, and success stories to inform future programming.
- Prepare and implement project exit and transition plans in consultation with stakeholders.
Stakeholder Engagement and Partnership Building
- Map, document, and regularly update information on key stakeholders relevant to the project.
- Establish and maintain effective working relationships with local government departments, implementing partners, and community structures.
- Engage County partners and stakeholders strategically to enhance coordination and resource sharing.
- Represent ADRA Kenya in relevant County and multi-agency forums, including County Steering Groups (CSGs) and planning meetings.
- Foster strategic partnerships with government ministries, civil society organizations, and community-based groups to strengthen synergies and complementary programming.
Communication, Visibility, and Documentation
- Ensure proper documentation, safe keeping, and filing of all project records (agreements, budgets, reports, change requests, evaluations, etc.) with digital backups on the office cloud server.
- Support project communication initiatives to keep stakeholders informed about project objectives, progress, and achievements.
- Lead the documentation and dissemination of project success stories, case studies, and human-interest stories with photos.
- Prepare articles and visual content that enhance the project’s visibility and contribute to ADRA Kenya’s public communication efforts.
- Support the development of technical publications, learning products, and other knowledge-sharing materials.
Proposal Development and Other Duties
- Contribute to the design and development of new concept notes and funding proposals related to project themes.
- Participate in the review of technical approaches and lessons that inform new programming.
- Perform any other duties as assigned by supervisor in line with the project’s objectives and ADRA Kenya’s mission.
Desired Competencies and Minimum Qualifications
- Education: University bachelor’s degree in Agriculture, Agroforestry/Environmental Studies, Horticulture, Project Management or any other related field.
- Experience: At least three (3) years’ experience in project management or implementation focusing on dryland farming (particularly among the pastoralists) and documentation of lessons from project interventions.
- A good understanding of the social-economic and environmental dynamics of the ASAL counties of Kenya, particularly Turkana County.
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