Job Overview
The Infectious Disease AI and Data Governance portfolio (within CRRD Technical Excellence) builds diagnostic tools for diseases and settings that AI has consistently overlooked. The Project Coordinator will support the team’s day-to-day project coordination, operational support, regulatory and data governance management, dataset expansion, and curriculum/training support—keeping workplans on track, unblocking administrative bottlenecks, and enabling the Senior Specialist to focus on strategic delivery.
Portfolio Scope
The Infectious Disease AI and Data Governance portfolio uses a modular, multimodal suite of image-based diagnostics across three clinical domains:
- Radiology — Expanding pediatric chest X-ray datasets and AI tools for neglected diseases, starting with pediatric TB.
- Dermatology — Building skin-lesion datasets for IRC contexts, with darker skin tones, real-world lighting, and comparator diseases.
- Microscopy — Adapting imaging and explainable AI for humanitarian diagnostics, starting with Chagas and extending to malaria, filariasis, and leishmaniasis.
Major Responsibilities
Project Coordination & Operations
- Maintain portfolio workplans, trackers, and dashboards for real-time visibility into milestones, risks, and decisions.
- Navigate internal IRC administrative, procurement, legal, and HR systems to ensure ethical reviews and data use agreements are completed.
- Proactively identify and resolve operational bottlenecks; liaise with grants and finance teams on budget tracking.
- Maintain knowledge management systems and ensure project teams have timely access to documentation.
Regulatory Compliance & Data Governance
- Act as primary IRB PI Proxy: draft, submit, amend, and renew protocol applications across IRC and collaborating review boards.
- Coordinate, draft, and track Data Use Agreements (DUAs) and Material Transfer Agreements (MTAs) between universities and the IRC.
- Support design and implementation of data governance frameworks for fragile, conflict-affected settings.
Dataset Expansion & Collection
- Coordinate identification, review, and extraction of clinical image data from public sources.
- Manage secure transfer and ingestion of medical image datasets from partners.
- Oversee modular image-data ingestion pipelines across modalities; build reusable data-collection instruments; conduct QA/QC.
Curriculum, Training & Adoption Support
- Draft and coordinate modular, multilingual (French/English) training curricula for frontline healthcare workers.
- Manage curriculum consultants: track deliverables, coordinate clinical review, and ensure materials are feasible.
- Maintain REDCap-based data-collection and image-labeling workflows.
- Support acceptability/usability studies on clinician adoption, coordinating data collection and feedback.
- Support train-the-trainer rollouts and pilot implementations.
Stakeholder Coordination
- Coordinate operational communication between IRC country programs and collaborating AI research teams.
- Coordinate logistics for partner meetings, technical working groups, donor briefings, and policy forums.
Reporting & Business Development
- Support donor reporting: develop templates, track deadlines, consolidate inputs, and format final submissions.
- Assist in drafting and editing research write-ups, grant reports, policy briefs, and academic manuscripts.
- Provide project management support for business development: track proposal timelines and maintain a funding pipeline tracker.
Administrative Support
- Provide day-to-day administrative support including scheduling, meeting logistics, and shared filing systems.
- Draft and distribute meeting agendas, minutes, and action trackers.
- Support onboarding of new team members, consultants, and partners.
Experience & Qualifications
Education
- Bachelor’s or Master’s in Public Health, Global Affairs, Bioethics, Healthcare Administration, Data Science, or related field.
Required Experience
- 3-6 years of relevant project coordination experience in a large international NGO, humanitarian organization, or academic medical center.
- Experience working in fragile or humanitarian health settings, particularly with infectious diseases.
- Proven ability to navigate bureaucratic environments with patience and tenacity.
- Direct experience drafting or managing IRB protocols and data-sharing/legal agreements.
