The Programme Officer plays a critical role in supporting the Programme Manager and PMEAL Officer by overseeing the implementation of Johanniter project activities in Kakuma. This includes ensuring that activities are executed on time, within budget, and strictly adhere to donor regulations. The role requires actively upholding the values of Johanniter, contributing to strategic implementation, and managing robust relationships with partners.
Strategy and Vision
- Actively supports the values of Johanniter and shapes the work accordingly.
- Contributes to the implementation of the international and country strategy of Johanniter International Assistance.
Programme Management
- Supports the Programme Manager and PMEAL Officer to oversee the implementation of Johanniter project activities in Kakuma, ensuring that activities are implemented on time, on budget, and in compliance with donor regulations.
- Ensures that partner project staff understand the donor requirements for the respective projects.
- Works with the Programme Manager to ensure projects are implemented in ways responsive to communities, in line with Johanniter’s Leadership Guiding Principles and the Johanniter International Strategy and are compliant with donor regulations.
- Ensures that the cross-cutting thematic areas of gender and inclusion are effectively streamlined in project implementation.
- Works with the Programme Manager in identifying potential funding opportunities and actively participates in the proposal writing process when the need arises.
- Supports the Programme Manager in reviewing partner narrative and monthly Budget Variance Analysis (BVA) reports (expenditure) and data analysis.
Learning, Evaluation, Accountability, Documentation and Monitoring (MEAL)
- Monitors project implementation by Johanniter’s partners and provides feedback to the partner staff.
- Together with the PMEAL Officer and partner staff, supports in conducting assessments including needs assessments, baselines and evaluations.
- Contributes to proposal development and programme design, indicator definitions, theory of change development, and log frame design.
- Conducts regular (e.g., weekly) project monitoring visits together with the partner(s) at the project locations.
- Contributes to the rollout of Johanniter’s global strategic initiatives related to measurement & accountability, and enables reporting against Johanniter’s global standards and requirements.
- Supports the PMEAL officer and Partner(s) staff to compile the monthly and donor reports to share with the Programme Manager.
- Supports the partner(s) in developing client complaints and feedback mechanisms and ensures collection and filing of success stories, case studies, pictures, etc.
- Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessment, and other analyses of project learning activities.
Coordination and Representation
- Represents Johanniter in relevant meetings at project level (e.g., co-design workshops, project inception and closing meetings, quarterly feedback and review meetings, project implementation meetings, partner reflection meetings).
- Supports with information sharing with Johanniter implementing partners.
Partnership Support and Management
- Supports with partner mapping, selection and vetting processes to identify new partners.
- Together with the Programme Manager, facilitates and coordinates timely, coordinated and coherent partnership and project review processes involving finance, logistics and procurement, PMEAL and management teams.
- Together with the Programme Manager and PMEAL Officer, supports project opening, monitoring and closing meetings and ensures partner participation in all project cycle meetings.
- Works collaboratively with partners to facilitate systematic and timely partner feedback to Johanniter’s management, improve partnership relationship, including the documentation of, and response to partner feedback and constructively resolve any issues that may arise.
- Supports the Programme Manager with ensuring complete and organized partnership files for each partner are up to date and on the server.
- Identifies areas (logistics, programmes finance, monitoring and evaluation) where the partner may need capacity strengthening and shares this with the Programme Manager.
Person Specification
Profession/Qualification:
- Bachelor’s degree in Development Studies, Social Studies, Community Development, Public Health, Agriculture or other relevant qualification(s) from an accredited academic institution.
Experience:
- 3+ years of relevant work experience in humanitarian assistance or development organizations.
- Extensive practical experience in working with partner organizations.
- Experience in nutrition, WASH, food security and livelihoods.
- Demonstrated knowledge on the application of MEAL concepts in project planning and management.
- Demonstrated experience and skills in project management cycle.
- Knowledge of national and international guidelines including SPHERE and CHS is an advantage.
- Strong writing skills in English.
