This Procurement Specialist (Education) role, based in Nakuru, is responsible for managing the end-to-end procurement process, focusing particularly on compliance and efficient sourcing. This position ensures value-for-money, maintains robust vendor relationships, and guarantees strict adherence to procurement policies and tax regulations within the organization.
Key Responsibilities
- Source, evaluate, and maintain a prequalified vendor list for major procurement categories.
- Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money.
- Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance.
- Convert approved requisitions into Purchase Orders (POs) and ensure correct specifications and delivery timelines.
- Enforce three-way matching (PO, delivery note, invoice) prior to payment processing.
- Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT).
- Maintain accurate procurement documentation and records within workflow systems.
- Ensure compliance with procurement policies, donor requirements, and anti-corruption standards.
- Support audits with complete procurement files and compliance evidence.
- Track budgets, monitor price trends, and prepare monthly procurement reports.
- Coordinate deliveries with departments and ensure timely Goods Received Note (GRN) completion.
- Manage warranty issues, returns, and after-sales follow-ups with suppliers.
- Provide guidance to staff on specifications, timelines, and procurement procedures.
- Maintain effective communication with requestors on order status and delivery progress.
Key Requirements
- Diploma or Degree in Procurement, Supply Chain, Business, or a related field.
- CIPS or KISM certification (full or partial) is an added advantage.
- Minimum 3 years’ procurement experience in Kenya (NGO, education, ministry, or SME preferred).
- Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements.
- Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus.
- Excellent communication skills in English and Swahili.
- Integrity, strong ethical judgment, and ability to enforce controls.
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