The Payables Coordinator will work as part of a team within a business unit, coordinating tasks related to one or more functional activities, primarily focusing on accounts payable for the Africa region.
Key Responsibilities
- Ensure timely review and approval of Invoice payments and expense reports in Concur as per TNC policies, procurement procedures, compliance, accounting codes, and supporting documents.
- Ensure timely classification of paid expense reports and generation of reports on trends to inform decision-making.
- Monitoring employees’ timely liquidation of Cash advances and ensuring compliance with TNC cash advance policy.
- Approve cash advance requests in Concur ensuring all requests are well-supported and in compliance with TNC policies.
- Liaise with supervisors for timely approval of official expenses.
- Provide effective supervision of Operations Officers and excellent service provision across the business unit.
- Conduct capacity building of all staff to ensure all are competently using the financial systems for timely payments and reconciliation.
- Be willing to travel, work overtime, and work evenings and weekends as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Minimum Qualifications
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field and four years of related experience or equivalent.
- Professional Accounting Qualification CPAK/ ACCA or equivalent.
- Supervisory experience.
- Experience using accounting and financial reporting systems (ERPs).
- Experience negotiating agreements.
- Experience supervising staff, interns, and/or volunteers.
- Excellent analytical and quantitative skills.
- Excellent verbal and written communication skills.
- Demonstrated a high level of integrity and trust.
- Experience working with a wide range of people, such as the Board of Directors, Donors, Volunteers, and/or all levels of staff.
- Experience working with cross-functional teams.
Desired Qualifications
- Over 7 years’ experience working in accounting or finance and processing financial payments in an International NGO.
- Experience supporting financial operations for multiple countries across Africa.
- Experience in Supply Chain and procurement.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
- Ability to manage and implement complex processes and diverse activities.
- Ability to work in partnership with others in a collaborative role.
- Advanced knowledge of current and evolving technology utilized by the program.
- Demonstrated ability to conceive and write creatively for various audiences.
- Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
- Strong organization, planning, and problem-solving skills.
- Successful experience implementing strategic program goals.
