The role of Office Manager & Business Development Associate at PAC Advisors (Priority Activator Consulting) is a cross-cutting position providing support across administration, operations, and business development. PAC Advisors is a leading advisory firm supporting African SMEs and Corporate Institutions, offering integrated and innovative business advisory services including strategic planning, human capital advisory, training and development, financial and accounting advisory, and more.
This role is crucial for managing office workflows, coordinating meetings, handling client invoicing and billing, supporting proposal development, and ensuring compliance with VAT and statutory filing requirements. The successful candidate must adhere to organizational policies, data protection standards, and statutory compliance obligations. Successful candidates will undergo relevant background checks.
Key Responsibilities
- Oversee day-to-day office operations to ensure efficiency and compliance.
- Manage calendars, meetings, and travel logistics for senior leadership.
- Handle client invoicing, billing, and reconciliation of payments.
- Support basic bookkeeping functions, including VAT returns and statutory filings.
- Maintain organized filing systems (digital and physical) for documentation and compliance.
- Coordinate with service providers, suppliers, and partners to meet operational needs.
- Assist in proposal writing, formatting, and submission for business development opportunities.
- Conduct research to support business development initiatives and maintain tender databases.
- Prepare marketing materials, presentations, and company profiles.
- Manage internal and external communications, including drafting reports and minutes.
Qualifications and Experience
- Bachelor’s degree (BA/BSc/HND) in Business Administration, Management, Communications, IT, or a related field.
- Minimum of 2 years’ experience in office administration and operations, executive assistance, and business development support.
- IT skills, including advanced experience with SharePoint.
- Proven experience in invoicing, billing, and office management functions.
- Knowledge of VAT, statutory compliance processes, and basic bookkeeping/invoicing.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 365 Suite and basic accounting tools.
- Experience in a start-up or consulting environment is an added advantage.
- Some knowledge of AI business process optimization and related tools.
