Office Administrator

The Office Administrator role is a full-time, on-site position based in Nairobi County, Kenya. The Administrator is responsible for performing a range of administrative and organizational tasks necessary to ensure the smooth day-to-day operations of the office.

ITEC Engineering Limited is a leading regional consultancy firm specialized in transportation engineering planning, design, and management, offering services in urban and regional transportation planning, and infrastructure provisions for motorized and non-motorized traffic.

Key Responsibilities

• Coordinate day-to-day office administration, documentation, filing, and correspondence.
• Support implementation and maintenance of the ISO 9001 Quality Management System, including records control and compliance activities.
• Coordinate HR administration, including recruitment support, onboarding, leave and personnel records management.
• Provide support in payroll preparation and accounting functions, including monthly statutory filings (NSSF, NHIF, PAYE).
• Assist in bidding processes.
• Facilitate procurement activities such as preparing LPOs, obtaining quotations, managing supplier documentation, and tracking deliveries.
• Ensure smooth office operations including logistics, supplies management, and coordination with internal and external stakeholders.

Minimum Qualifications and Requirements

Education and Experience:

• Diploma in Business Administration, Office Management, or an equivalent discipline from a reputable institution.
• At least 5 years of relevant experience in office administration within a corporate or project-based environment.

Skills and Knowledge:

• Working knowledge of ISO 9001:2015 Quality Management Systems.
• Experience in payroll processing, bookkeeping, and management of statutory deductions.
• Experience in HR management and procurement processes.
• Experience in tender preparation for large donor-funded projects.
• Proficiency in MS Office (Word, Excel, Outlook) and office productivity tools.
• Strong organisational, communication, and interpersonal skills.
• Attention to detail and problem-solving skills.