Human Resources Officer

Roles Under Supply Chain Business Units

• File all documents in staff files on a daily basis for Supply Chain staff.
• Print correspondence and facilitate sign-offs/approvals for all documents at head office and return to sender in good time.
• Track and follow up on Supply Chain and IFF LPOs from procurement and payments from Finance departments.
• Retrieve documents from employee files as per site HR's requests.
• Track and liaise with courier service providers on letters sent to HQ for approvals.
• Prepare stationery requests in liaison with the site HRs.
• Attend meetings and take minutes.
• Raise recruitment and individual review forms in SESAME.

Roles Under Front Office and Back Office Business Units

• Draft general correspondences for review.
• Prepare interview shortlists, invite candidates for interviews, attend interviews, and communicate interview outcomes to all interviewed candidates.
• Follow up on approval of relevant employment documents and offer letters with selected staff.
• Track recruitment process timelines.
• Carry out staff induction for relevant categories.
• Prepare letters on changes in employee terms of contract for relevant approvals and advise payroll accordingly.
• Monitor staff probation and contract end dates, and prepare relevant forms in good time.
• Manage the HR helpdesk for the departments assigned.
• Update annual staff appraisal forms for release.
• Prepare various reports (e.g., HR statistics, discipline reports, training feedback and evaluation reports, status of actions from Works council meetings, etc.).
• Handle training administration: prepare NITA applications for approval to train, prepare trainees' memos, book trainers, follow up on LPOs, maintain attendance lists, certificates, training evaluation, and conduct internal training sessions.
• Send pre-alerts of contract end dates for fixed-term contract staff and ensure contract renewal or termination in good time.
• Ensure all new staff files are opened, documents properly filed, and monitor all future staff correspondences and filing in their respective files in real-time.
• Manage discipline for staff in supervisory levels and below: collate witness statements, prepare show-cause memos, invite panel members for hearings, send copies to relevant parties, prepare minutes of disciplinary hearings, send case conclusion correspondence, and maintain all discipline correspondences in the staff file.

Profile

• Diploma or Degree in Human Resource Management.
• At least two (2) years of relevant HR experience.