The Human Resource Assistant will provide essential HR support across various functions for Homes Universal, a real estate consortium comprising more than ten subsidiaries that offer a full range of real estate services, including property development, sales, lettings, valuations, and management. This role requires proficiency in core HR processes, strict adherence to Kenyan labour laws, and strong organizational skills to maintain accurate records and support operational efficiency within a multi-subsidiary environment.
Core Professional Skills / Responsibilities
The assistant will be responsible for supporting the following functions:
- Recruitment & Selection support
- Onboarding & staff induction
- HR Records Management
- Time & Attendance Monitoring
- Payroll data support
- Training coordination
- Performance management support
- Disciplinary & grievance documentation
- Exit and clearance process support
Knowledge Requirements
Candidates must possess strong knowledge in the following areas:
- Kenyan Labour Laws (including the Employment Act 2007, OSHA, and WIBA)
- Statutory deductions (NSSF, NHIF, PAYE)
- Compensation & benefits structure
- GDPR-level confidentiality expectations
Internal Processes Knowledge & Compliance
The role involves familiarity and support across several internal and compliance processes:
Internal Processes Knowledge:
- Staff appraisals support
- Contract expiry tracking
- Induction procedures
- Disciplinary committee support
- Training support
- Attendance dashboards
Compliance Knowledge:
- Statutory deduction processes
- Staff clearance protocols
- Workplace investigations
- Safety policies (OSHA)
Operational Output Expectations
The assistant is expected to deliver on the following outputs:
- Timely HR reports
- Accurate staff record updates
- Leave tracking
- Training logs
- Staff discipline monitoring
Qualifications and Experience
Education Requirements:
- Bachelor’s Degree in HRM, Business Administration, Commerce (HR Option), Industrial Relations, or Organizational Development.
- A Diploma in HR Management is mandatory if the degree is not HR-based.
- CHRP-K / IHRM Membership is an advantage.
- Computer proficiency training in MS Office.
Work Experience:
- Overall 4 years of experience is required.
- Specifically, 1–3 years HR support role experience.
- Experience working with multi-subsidiary organizations.
- Exposure to disciplinary documentation.
Technical Skills:
- MS Excel proficiency (including Lookups and pivot tables).
- Experience with HR Software (HRIS/ERP).
- Digital record archiving capabilities.
- Professional email communication skills.
Behavioral & Soft Skills / Key Competencies:
- Integrity & confidentiality handling.
- Excellent communication skills.
- Detail-oriented nature.
- Conflict resolution ability.
- Strong team collaboration skills.
- Analytical thinking.
- Decision support capability.
- Documentation accuracy.
Industry Exposure Advantage:
Experience in the following areas is considered an advantage:
- Construction labour handling
- Property management staffing
- Security guard compliance
- Exhibition temporary staffing
