The One Mara Carbon Project (OMCP) is an ecosystem-level conservation initiative that aims to protect ecological resources and provide economic and social benefits for local communities in the Maasai Mara.
Role Overview: Finance & Admin Manager
The Finance & Admin Manager will be responsible for overseeing all financial planning, budgeting, reporting, and administrative operations of the One Mara Carbon Project (OMCP). This role ensures the financial integrity of OMCP’s systems, compliance with regulations, and effective resource allocation to support program implementation across finance, administration, operations, human resources, and compliance/risk management.
Key Responsibilities
Financial Management & Reporting
- Lead financial planning, budgeting, and forecasting processes for OMCP operations.
- Develop and implement financial policies, procedures, and internal controls to ensure the integrity of OMCP’s financial systems.
- Monitor cash flow and ensure timely disbursement of funds for program activities.
- Prepare accurate, timely financial reports for internal and external stakeholders, including the Board, management, and regulatory authorities.
- Manage accounts payable and receivable, and oversee payroll processes.
- Conduct monthly financial reconciliations, ensuring the accuracy of all accounts.
- Ensure compliance with local tax regulations, financial laws, and project requirements.
- Coordinate audits and provide relevant financial documentation.
Budget & Resource Allocation
- Develop, manage, and monitor the annual budget in alignment with organizational priorities and objectives.
- Provide financial analysis and advice to support resource allocation and cost-effective decision-making.
- Track and analyze budget variances, and recommend corrective actions when needed.
Administration & Operations Management
- Oversee general office management, ensuring that the office environment supports the efficiency of day-to-day operations.
- Manage procurement processes, ensuring value for money and compliance with internal and external requirements.
- Ensure proper asset management, including inventory control and maintenance of office equipment.
- Supervise logistics, including travel arrangements, transportation, and event management.
- Develop and maintain relationships with local vendors and service providers to ensure high-quality service.
Human Resources & People Management
- Support staff contracts, benefits, administration, and compliance with Kenya’s labor laws.
- Be the focal point for the Labor Inspectorate and other regulatory bodies.
Compliance & Risk Management
- Ensure compliance with local laws, OMCP regulations, and organizational policies related to finance and administration.
- Identify and mitigate financial and operational risks through effective policies, controls, and risk management strategies.
- Ensure that financial records and reports are maintained and submitted according to legal and donor standards.
Program Implementation Support
- Collaborate with program teams to ensure financial resources are available for program activities on time.
- Provide support in financial planning and management for projects, including budget tracking, financial reporting, and expense monitoring.
- Support grant management by ensuring timely financial reporting to OMCP management.
Required Qualifications and Experience
Qualifications
- Required: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Preferred: A professional accounting certification (CPA, ACCA, or a globally recognized equivalent).
Key Skills
- Excellent verbal and written communication in both English and Swahili.
- Ability to communicate financial concepts to non-financial stakeholders.
- Expertise in budgeting and forecasting.
- Sound understanding of financial regulations and reporting requirements, ensuring compliance with funding agreements.
- Knowledge of local tax regulations and compliance requirements.
- Ability to prepare accurate and timely financial reports for management and stakeholders.
- Skills in identifying, assessing, and mitigating financial risks, including fraud prevention and internal control systems.
- Strong knowledge of accounting principles, standards, and practices, including familiarity with accounting software (QuickBooks) and tools.
- Experience coordinating and supporting internal and external audits, ensuring accurate documentation and compliance.
- Expertise in cost management, resource allocation, and finding efficiencies to maximize the impact of funds.
- Experience in developing and implementing financial policies and procedures to ensure accountability and transparency.
- Ability to align financial management with the organization's mission and long-term goals.
- Proven ability to oversee office operations, procurement, and logistics management.
- Strong asset management and vendor relationship skills.
- Knowledge of Kenyan labor laws and payroll management.
- Proven experience in managing, mentoring, and leading cross-functional teams.
Key Experience
- Proven experience in managing financial operations, including the preparation of financial statements, managing project accounts, and overseeing financial controls within an organizational context.
- Significant experience managing finances for funded programs, ensuring compliance with OMCP regulations, and reporting requirements.
- Demonstrated expertise in developing, managing, and monitoring budgets and financial forecasts, ensuring alignment with program workplans and objectives.
- Experience in coordinating and supporting internal and external audits, ensuring accurate documentation and compliance with both organizational and donor requirements.
- Experience in identifying, assessing, and mitigating financial risks, including implementing fraud prevention measures and maintaining robust internal control systems.
- Familiarity with accounting systems and tools, such as QuickBooks, with the ability to manage financial records and reconcile accounts efficiently.
- Fluency in English (essential) and Swahili (highly desired) to effectively manage communications with various stakeholders across the landscape.
- Experience in developing and implementing financial policies and procedures to ensure accountability, transparency, and adherence to organizational and partner standards.
- Experience working with cross-functional teams, including program managers and technical leads, to ensure integrated financial management across all aspects of the program.
