The EAS Administrative Assistant ensures the smooth and efficient operation of conferences, meetings, and day-to-day administrative processes under the Area Directors’ office, working closely with the Regional Logistician. This role requires strong organizational and communication skills, as well as proactive follow-up to manage travel, logistics, events, procurement, reporting, and general administrative support. The administrative assistant also serves as a point of contact for internal and external stakeholders and vendors.
Reporting Structure and Contract Details
- Reporting to: Area Directors for East Africa & Sahel
- Employment Type: 6 months fixed term contract (may be renewed based on needs and budget)
- Annual Gross Salary: KES 1,200,000 – 1,500,000 commensurate with experience and within the established salary band
- Start Date: Tentatively February 1st, 2026
Responsibilities
- Manage bookings at the MCC EAS apartment as well as other venues for colleagues and regional guests.
- Procurement of gifts or any other needed items and posting items regionally and globally as needed.
- Manage care for those visiting Kenya for medical purposes: accommodation, airport transfers, translation, etc.
- Handle invoices for venues where events are held and for different service providers.
- Serve as main point of contact for all externally hosted events held in Kenya; including general orientation, CPC gathering, YAMEN Orientation, YAMEN Re-Entry, and regional learning tours.
- Manage and update the inventory of MCC EAS assets.
- Manage and regularly update the medical evacuation insurance cover for staff.
- Collect supplier quotations, prepare purchase request forms to share with the Area Directors and finance, and maintain regular communication with the service providers.
- Maintain an updated supplier database and procurement tracker.
- Coordinate transportation needs for regional office staff and regional guests with the transport services provider.
- Handle all photocopy, printing, filing, and dispatching letters and documents to different offices/departments.
- Other duties as may be assigned.
Qualifications and Requirements
All MCC workers are expected to exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking. An invitation to an assignment is contingent on the successful completion of a criminal background check.
- Relevant post-secondary education (equivalent to BA/BSc/HND).
- Minimum of 3 years’ experience in a senior administrative role.
- Excellent interpersonal skills.
- Confident and efficient in engaging with people from diverse cultural backgrounds, the public, government officials, and with vendors.
- Ability to represent MCC in a professional and welcoming way.
- Highly organized and proficient in computer-based narrative documentation, data entry, filing, spreadsheets, and PowerPoint presentations.
- Ability to work independently and to deal with situations and issues persistently and proactively.
- Ability to deal with confidential information in an appropriate and professional manner.
- Flexible, willing to learn and able to accept feedback.
- Willing and available for overtime work, particularly before and during meetings.
- Willing and able to travel locally and internationally, as needed.
- Legally eligible to work in Kenya.
- 3 years’ experience working in an international organization is preferred.
- Previous cross-cultural experience and understanding is preferred.
